The Litmus Partnership: Gloucestershire Learning Alliance ~ Cleaning Tender

UK-Cheltenham: School cleaning services. *Duplicated*

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Gloucestershire Learning Alliance, 07690119
       Tobyfield Road, Bishops Cleeve, Cheltenham, GL52 8NN, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.gloucslearningalliance.org.uk
       NUTS Code: UKK13

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Gloucestershire Learning Alliance ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the Gloucestershire Learning Alliance. There are currently 8 Schools included within this tender, including 1 new build which is currently under construction but will be opening in September 2021:

•Badsey First School ~ https://www.badseyfirstschool.org.uk/
•Bishops Cleeve Primary Academy ~ https://www.bishopscleeve.gloucs.sch.uk/
•Great Oldbury School, new build school ~ https://www.greatoldbury.org.uk/#
•Longford Park Primary Academy ~ https://www.longfordpark.org.uk/
•Rowanfield Infant School ~ https://www.rowanfieldinfant.co.uk/
•Rowanfield Junior School ~ https://www.rowanfield-junior.gloucs.sch.uk/
•Springbank Primary Academy ~ https://www.springbankpri-ac.gloucs.sch.uk/
•Tredington Community Primary Academy ~ http://www.tredington.gloucs.sch.uk/website

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,020,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKK13 - Gloucestershire
   
      Main site or place of performance:
      Gloucestershire
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the Gloucestershire Learning Alliance. There are currently 8 Schools included within this tender, including 1 new build which is currently under construction but will be opening in September 2021:

•Badsey First School ~ https://www.badseyfirstschool.org.uk/
•Bishops Cleeve Primary Academy ~ https://www.bishopscleeve.gloucs.sch.uk/
•Great Oldbury School, new build school ~ https://www.greatoldbury.org.uk/#
•Longford Park Primary Academy ~ https://www.longfordpark.org.uk/
•Rowanfield Infant School ~ https://www.rowanfieldinfant.co.uk/
•Rowanfield Junior School ~ https://www.rowanfield-junior.gloucs.sch.uk/
•Springbank Primary Academy ~ https://www.springbankpri-ac.gloucs.sch.uk/
•Tredington Community Primary Academy ~ http://www.tredington.gloucs.sch.uk/website

The Trust is seeking a suitably experienced contractor who has current experience of working within the Primary School and Multi Academy Trust market place, ideally with a strong operational base within the Gloucestershire area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

The services across the Trust is currently a mix of inhouse and outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.

The Contractor may be asked to undertake works not included in the Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.

The contract will commence on 1 August 2021 for an initial contract period of three years, with the option to extend the contract for a further three years. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the option to further extend.

The current value of the contract is £170,000.00 per annum. This contract will be fixed price in nature. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided.

The Gloucestershire Learning Alliance is expected to grow in the number of schools becoming part of the trust during this contract period, and the provision of cleaning services within these schools when they have joined the Gloucestershire Learning Alliance will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios etc that they applied to their successful tender submission for Gloucestershire Learning Alliance at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Gloucestershire Learning Alliance MAT.

Please note: Further school’s may be added to the contract during the tender process and during the life of the contract as detailed above.

See SQ Document for further information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: http://litmustms.co.uk/respond/89723T89RW


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 212-520597
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 520597    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 17/05/2021

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Purgo Supply Services Limited, 08665358
             193 Castelnau, London, SW13 9ER, United Kingdom
             NUTS Code: UKI6
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 1,068,280
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=605450907

   VI.4) Procedures for review

      VI.4.1) Review body
          Gloucestershire Learning Alliance
          Cheltenham, GL52 8NN, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 24/06/2021