The Litmus Partnership: Marlow Education Trust ~ Cleaning Tender

UK-Marlow: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Marlow Education Trust
       SIr William Borlase's Grammar School, West Street, Marlow, SL7 2BR, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.marlowet.org/
       NUTS Code: UKJ1

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Marlow Education Trust ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Please note, this is a contract award notice, this contract has already been awarded.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,060,210
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
   
      Main site or place of performance:
      Berkshire, Buckinghamshire and Oxfordshire
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide Cleaning services for Marlow Education Trust at the following Schools:
Sir William Borlase’s Grammar School
West Street, Marlow SL7 2BR
Beechview Academy
Guinions Road, High Wycombe, HP13 7NT
Great Marlow School
Bobmore Lane, Marlow, SL7 1JE
About
Sir William Borlase’s Grammar School
This school marked its 400th-anniversary last year and is a prestigious secondary grammar school with a long-standing legacy dating back to 1624. The school proudly occupies its original structures but has grown significantly over the years with the addition of supplementary buildings. The most recent addition to the school's impressive facilities is a state-of-the-art sports hall completed in 2021. Additionally, the main dining area and kitchens have been refurbished, and a new dining area has been constructed specifically for sixth-form students. With excellent facilities, the school offers high-quality teaching and learning across the curriculum, with a strong focus on extracurricular programs such as sports, dance, drama, and musical theatre.
The school is mixed gender with approximately 1100 students aged between 11 to 18. (Year 7 to sixth-form).
For further information, visit the school website at Home - Sir William Borlase's Grammar School (swbgs.com)
Beechview Academy
Beechview is a small Junior school located in east High Wycombe primarily focusing on Key Stage 2 (Year 3 to Year 6). Since joining the Trust in 2016, it has had significant investment in transforming the facilities of the school. The school has approximately 172 pupils.
For further information, visit the school website at Home | Beechview Academy

Great Marlow School
Is a large secondary school in Marlow that continues to grow and is in a position to be an oversubscribed school of choice. Since 2015, and with the support of local authority funding, there has been an extensive building program. This includes new performing arts facilities, and a stunning two-storey block adjacent to the hall, which contains seven new classrooms and a revamped school entrance. At the same time, the size of the dining facilities has been doubled.
The school is mixed-gender, with approximately 1,450 students aged 11 to 18, of which 250 are sixth-formers.
For further information, visit the school website at Great Marlow School

Basis of Contract
The Trust is initiating a tender process to appoint an experienced cleaning contractor who brings initiative and innovation to deliver cleaning services across its schools. As the Trust continues to grow, it seeks a bidder who has the potential to expand alongside it. Therefore, the Trust is looking for a high-quality service that maintains excellent standards, creating a pleasant environment for both students and staff at all schools within the Trust.
The basis and rationale that the Client requires the successful contractor to operate at all times, is being able to provide a service to the Schools that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
See SQ Document for more information

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a contract award notice, this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted Accelerated
         Justification for the choice of accelerated procedure: Current contract end date

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2025/S 000-005557
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 17/07/2025

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             YBC CLEANING SERVICES LTD, 04174249
             161 North Lane, Aldershot, GU12 4TA, United Kingdom
             Email: tenders@litmuspartnership.co.uk
             NUTS Code: UKJ3
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,535,850          
         Total value of the contract/lot: 2,060,210
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: Please note, this is a contract award notice, this contract has already been awarded.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=969950929
   VI.4) Procedures for review

      VI.4.1) Review body
          Marlow Education Trust
          SIr William Borlase's Grammar School, West Street, Marlow, SL7 2BR, United Kingdom
          Email: tenders@litmuspartnership.co.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 31/07/2025

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Beechview Academy
       Guinions Road, High Wycombe, HP13 7NT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.beechview.org.uk/
       NUTS Code: UKJ1
   
   2: Contracting Authority
       Sir William Borlase’s Grammar School
       West Street, Marlow, SL7 2BR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.swbgs.com/
       NUTS Code: UKJ1
   
   3: Contracting Authority
       Great Marlow School
       Bobmore Lane, Marlow, SL7 1JE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://gms.bucks.sch.uk/
       NUTS Code: UKJ1