The Litmus Partnership: Fairwater Campus Project ~ Catering Tender

Contracting authority

Contracting authority:

Western Learning Federation & Cantonian High School

Public Procurement Organisation Number:

PNCP-6876-XZVY

Address:

Riverbank School, Vincent Road
Cardiff
CF5 5AQ
UK

Contact name:

Simon Quill

Email:

tenders@litmuspartnership.co.uk

Telephone:

01276 673896

Website:

https://www.westernlearningfederation.co.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

Wales

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document for more information.

Preliminary market engagement conducted:

Not provided

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Fairwater Campus Project ~ Catering Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The successful supplier will be required to provide catering services for the Western Learning Federation (Riverbank School and Woodlands School) and Cantonian High School both of which are part of the Fairwater Campus Project, located in Cardiff, Wales. The combined total of schools will be three, with separate contracts needed for each one as part of this tender project.
The schools which are outlined below will be moving into the Fairwater Campus, which is currently being built and will be completed in time for January 2026 when Cantonian High School will be moving in.
The combined value of the tender project is approximately £433,000.00 per annum. Please note that this is likely to increase in line with the move to the new building.
Overview of Western Learning Federation
The Western Learning Federation is unique as we are the only special school federation in Wales, made up of Riverbank School, Ty Gwyn School and Woodlands School. The federation brings together three schools - all unique in their own right all working together with shared values and a determination to provide outstanding education to pupils with additional learning needs. Whilst Riverbank, Ty-Gwyn and Woodlands all have their own school visions and identities, there will be a direct link to those of the Western Learning Federation and as such, these school visions must and are considered a part of the vision of the Western Learning Federation.
Please note that Ty Gwyn School will not be part of this tender project.
The two schools within the Western Learning Federation will be moving into the Fairwater Campus from September 2026 so please note that a catering contract and service will not be required until this point.
Mission Statement
Working together to grow, learn and achieve is our mission statement that we originated from Welsh Government vision for schools as learning organisations. We have embedded this mission statement into our vision, values and principles and it is the values that have shaped our strategic plan as we move through the decade since federating.

Please see PSQ Document for more information.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=960889606

Total value (estimated):

GBP 2,165,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/01/2026 to 31/12/2030

CPV classifications:

55524000 - School catering services.

Contract can be extended:

No

Delivery regions:

Not provided

Award criteria:

Name: Criterion 1 / Weighting: 30

Name: Criterion 2 / Weighting: 70

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

04/07/2025 Time: 12:00

Tender submission deadline:

26/09/2025 Time: 12:00

Submission address and any special instructions:

https://litmustms.co.uk/respond/HH9C5H874M

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

27/10/2025

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations