Contracting authority

Contracting authority:

Woking College

Public Procurement Organisation Number:

PDBW-2444-CQJW

Address:

Rydens Way, Woking
Surrey
GU22 9DL
UK

Contact name:

Not provided

Email:

tenders@litmuspartnership.co.uk

Telephone:

Not provided

Website:

https://woking.ac.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Please see PSQ Document for further information on this procedure.

Preliminary market engagement conducted:

No

Dynamic market:

No

Special regime:

None

Scope

Title:

Woking College ~ Cleaning Tender

Reference number:

Not provided

Main procurement category:

SERVICES

Description:

The successful Supplier will be required to provide catering services for Woking College.
College overview:
Located in Surrey, Woking College is one of the top-performing Sixth Form Colleges in the country, providing high-quality education to over 1,800 students aged 16–19. The College offers a wide range of A Level and vocational courses.
Facilities at Woking College are excellent, benefiting from over £12 million of investment in recent years to enhance the campus.
Conveniently situated near Woking town centre, with excellent transport links via rail, road, and bus, the College attracts students from across a broad geographical area.
Tender information:
Woking College is seeking to appoint a professional and forward-thinking contractor to deliver high-quality cleaning services across its facilities. The College welcomes innovation and initiative from bidders in delivering a service that maintains exceptional cleanliness and contributes to a safe and pleasant environment for students and staff alike.
The successful contractor will be required to:
•Review the current cleaning provision and propose improvements where appropriate
• Operate to consistently high standards, ensuring the College remains clean, hygienic, and fit for purpose
• Proactively manage the contract, achieving all service specifications and maintaining the required cleaning frequencies and effectiveness as outlined in the Tender Specification

The contract will be for an initial three-year period from April 2026 to April 2029, with the option to extend for a further two years, subject to mutual agreement.
This will be a fixed-price contract, with the contractor invoicing monthly at one-twelfth of the agreed annual cost.

The College expects the contractor to bring:
•A focus on environmental sustainability
•A commitment to continuous improvement and innovation in both cleaning techniques and equipment
•Delivery of services in line with BICSc standards, as a minimum
•A focus on productivity and efficiency throughout the contract term

Current cleaning arrangement:
At present there are 14 cleaning staff employed at Woking College where the structure is:
•1 working cleaning supervisor
•13 cleaning operatives

The current contract value (2024/25) is approximately £143,939 per annum.

College Expectations
Woking College is committed to the ongoing development of its cleaning services. The College’s leadership believes that a well-maintained environment supports student success and contributes to a positive ethos and strong sense of community.

Bidders are expected to demonstrate, through their submission:
• How their service will align with and support the College’s values
• How they will contribute to the College’s commitment to environmental sustainability.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-cleaning-services./8WG3VGG99H

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/8WG3VGG99H

Total value (estimated):

GBP 431,939 excluding VAT

GBP 431,939 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/04/2026 to 31/03/2029

CPV classifications:

90919300 - School cleaning services.

Contract can be extended:

Yes

Extension date:

31/03/2031

Delivery regions:

UKJ2 - Surrey, East and West Sussex

Award criteria:

Name: Finance / Weighting:

Name: Quality / Weighting:

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

26/09/2025 Time: 12:00

Tender submission deadline:

05/12/2025 Time: 23:59

Submission address and any special instructions:

https://litmustms.co.uk/respond/8WG3VGG99H

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

02/02/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations

Not provided