UK-Marlborough: School catering services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Excalibur Academies Trust
Excalibur Academies Trust, Granham Hill, Marlborough, SN8 4AX, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.excalibur.org.uk/
NUTS Code: UKK1

I.2) Joint procurement:
The contract involves joint procurement: Yes
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: EXCALIBUR Academies Trust ~ Catering Tender
Reference number: Not Provided

II.1.2) Main CPV code:
55524000 - School catering services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide Catering Services for EXCALIBUR Academies Trust at the following nine locations:
1.Ashton Park Secondary School, Blackmoors Ln, Bower Ashton, Bristol BS3 2JL
2.Redland Green Secondary School, Redland Ct Rd, Bristol BS6 7EH
3.Fairfield High School, Allfoxton Rd, Horfield, Bristol BS7 9NL
4.John O’Gaunt School, Priory Rd, Hungerford RG17 0AN
5.Ashton Vale Primary School, Avebury Rd, Bristol BS3 2QG
6.Compass Point Primary School, South St, Bedminster, Bristol BS3 3AU
7.Luckwell Primary School, Breach Rd, Bristol BS3 3ET
8.Lambourn Primary School, Edwards Hill, Lambourn, Hungerford RG17 7LJ
9.May Park Primary School, Coombe Road, Bristol, Avon, BS5 6LE

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 7,149,493.95

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area

Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area


II.2.4) Description of the procurement: The successful Supplier will be required to provide Catering Services for EXCALIBUR Academies Trust at the following nine locations:
1.Ashton Park Secondary School, Blackmoors Ln, Bower Ashton, Bristol BS3 2JL
2.Redland Green Secondary School, Redland Ct Rd, Bristol BS6 7EH
3.Fairfield High School, Allfoxton Rd, Horfield, Bristol BS7 9NL
4.John O’Gaunt School, Priory Rd, Hungerford RG17 0AN
5.Ashton Vale Primary School, Avebury Rd, Bristol BS3 2QG
6.Compass Point Primary School, South St, Bedminster, Bristol BS3 3AU
7.Luckwell Primary School, Breach Rd, Bristol BS3 3ET
8.Lambourn Primary School, Edwards Hill, Lambourn, Hungerford RG17 7LJ
9.May Park Primary School, Coombe Road, Bristol, Avon, BS5 6LE
Full details in relation to the above schools can be found on the EXCALIBUR Academies Trust website: https://www.excalibur.org.uk/
EXCALIBUR Academies Trust may grow further, with several additional schools becoming part of the Trust during this contract period. The provision of catering services at these schools if they have joined the Trust, or ended their current catering contract, may fall under the scope of this contract. The successful Supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the contract.
The following Schools shall engage with the successful contractor, post award, to consider joining the main EXCALIBUR Trust contract when their current catering arrangements end:
1.Burbage Primary School, Blackman's Ln, Burbage, Marlborough SN8 3TP
2.Great Bedwyn Primary School, Farm Ln, Great Bedwyn, Marlborough SN8 3TR
3.Oare Primary School, Oare, Marlborough SN8 4JL
4.Ogbourne Primary School, High St, Marlborough SN8 1SU
Pupil roll numbers across all eight sites is currently circa 5586.
Estimated annual turnover value based on the current Universal Free School meal allowance across all nine locations is circa
£1,438K per annum including Universal Free School Meals, Free School Meals and Cash Sales.
Current uptake levels vary across all sites and the Trust firmly believes that with appropriate choice and quality there is a real opportunity to increase levels of uptake.
For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each
month, thus updating the Client on the consolidated contract performance. It is imperative that an open book policy is offered to
ensure that each school has total clarity on financial performance.
The Trust is seeking both innovation and the application of current food trends within the tender submissions and would expect,
because of this, to be able to identify ‘Best Value’ and work in partnership with the chosen Supplier going forward.

See SQ Document for more information.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Please note, this is a Contract Award Notice - this contract has already been awarded.


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2024/S 000-039592



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 27/05/2025

V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Innovate Services Ltd, 06420662
St Andrews House, West Street, Woking, GU21 4AF, United Kingdom
NUTS Code: UKJ2
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 7,190,000
Total value of the contract/lot: 7,149,493.95
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=961342980
VI.4) Procedures for review

VI.4.1) Review body
Excalibur Academies Trust
Excalibur Academies Trust, Granham Hill, Marlborough, SN8 4AX, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 24/06/2025

ANNEX A

I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
Ashton Park Secondary School
Blackmoors Lane, Bower Ashton, Bristol, BS3 2JL, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.ashtonpark.net/
NUTS Code: UKK1

2: Contracting Authority
Redland Green Secondary School
Redland Green Secondary School, Redland Court road, Bristol, BS6 7EH, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.redlandgreen.bristol.sch.uk/
NUTS Code: UKK1

3: Contracting Authority
Fairfield High School
Fairfield High School, Allfoxton Road, Horfield, Bristol, BS7 9NL, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://fairfield.excalibur.org.uk/
NUTS Code: UKK1

4: Contracting Authority
John O’Gaunt School
John O’Gaunt School, Priory Road, Hungerford, RG17 0AN, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.johnogauntschool.co.uk/
NUTS Code: UKJ1

5: Contracting Authority
Ashton Vale Primary School
Ashton Vale Primary School, Avebury Road, Bristol, BS3 2QG, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.ashtonvale.bristol.sch.uk/Default.asp
NUTS Code: UKK1

6: Contracting Authority
Compass Point Primary School
Compass Point Primary School, South Street, Bedminster, Bristol, BS3 3AU, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.compasspoint.bristol.sch.uk/
NUTS Code: UKK1

7: Contracting Authority
Luckwell Primary School
Luckwell Primary School, Breach Road, Bristol, BS3 3ET, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.luckwell.bristol.sch.uk/
NUTS Code: UKK1

8: Contracting Authority
Lambourn Primary School
Edwards Hill, Lambourn, Hungerford, Bristol, RG17 7LJ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://lambourn.excalibur.org.uk/
NUTS Code: UKK1

9: Contracting Authority
May Park Primary School
May Park Primary School, Coombe Road, Bristol, BS5 6LE, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://maypark.excalibur.org.uk/
NUTS Code: UKK1