UK-Cornwall: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Alverton Primary School
Toltuff Crescent, Penzance, Cornwall, TR18 4QD, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.tpacademytrust.org/web/
NUTS Code: UKK3

I.2) Joint procurement:
The contract involves joint procurement: Yes
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Truro & Penwith Academy Trust (TPAT) ~ Cleaning Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide a comprehensive cleaning service for Truro & Penwith Academy Trust, otherwise known as TPAT.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 4,546,602.12

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKK3 - Cornwall and Isles of Scilly

Main site or place of performance:
Cornwall and Isles of Scilly


II.2.4) Description of the procurement: The duration of the contract being offered is for an initial three-year period commencing on 01 September 2024, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The scope of the contract covers all of the cleaning provision within each of the Schools. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term.
The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided. While the Trust will be the principal contracting authority, each School will have its own individual budget for input hours reconciliation.
The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
Currently, the cleaning services across each of these Schools are outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
Please see SQ document for more information.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Please note this is a contract award notice. This contract has already been awarded.


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2023/S 000-036410



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 24/06/2024

V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Purgo Supply Services Limited, 08665358
193 Castelnau, Barnes, London, SW13 9ER, United Kingdom
NUTS Code: UKI
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 3,280,670
Total value of the contract/lot: 4,546,602.12
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=874833289

VI.4) Procedures for review

VI.4.1) Review body
Alverton Primary School
Toltuff Crescent, Penzance, Cornwall, TR18 4QD, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 11/07/2024

ANNEX A

I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
Alverton Primary School
Toltuff Crescent, Penzance, Cornwall, TR18 4QD, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: http://www.alverton.org.uk/web/
NUTS Code: UKK3

2: Contracting Authority
Berrycoombe Community Primary School
Berrycoombe Vale, Bodmin, Cornwall, PL31 2PH, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.berrycoombeschool.co.uk/web/
NUTS Code: UKK3

3: Contracting Authority
Bodriggy Academy
Humphry Davy Lane, Hayle, Cornwall, TR27 4DR, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.bodriggyacademy.info/
NUTS Code: UKK3

4: Contracting Authority
Cape Cornwall School
Cape Cornwall Road, St Just, Penzance, Cornwall, TR19 7JX, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://cape.cornwall.sch.uk/
NUTS Code: UKK3

5: Contracting Authority
Cardinham School
Cardinham, Bodmin, Cornwall, PL30 4BN, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.cardinhamschool.co.uk/web
NUTS Code: UKK3

6: Contracting Authority
Gulval School
School Lane, Penzance, Cornwall, TR18 3BJ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://gulvalschool.org.uk/
NUTS Code: UKK3

7: Contracting Authority
Hayle Academy
Highlanes, Hayle, Cornwall, TR27 4DN, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.hayleacademy.net/
NUTS Code: UKK3

8: Contracting Authority
Kehelland Village School
Kehelland, Camborne, Cornwall, TR14 0DA, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.kehellandschool.co.uk/web
NUTS Code: UKK3

9: Contracting Authority
Lanivet Community Primary School
Honeys Hill, Lanivet, Bodmin, PL30 5HE, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.lanivet.cornwall.sch.uk/web/
NUTS Code: UKK3

10: Contracting Authority
Mullion School
Meaver Road, Helston, Mullion, Helston, TR12 7EB, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.mullionschool.org.uk/
NUTS Code: UKK3

11: Contracting Authority
Mullion Community Primary School
Willis Vean, Mullion, Helston, Cornwall, TR12 7DF, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.mullion-ji.cornwall.sch.uk/web
NUTS Code: UKK3

12: Contracting Authority
Newlyn School
Carne Road, Newlyn, Penzance, Cornwall, TR18 5QA, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.newlynschool.co.uk/web
NUTS Code: UKK3

13: Contracting Authority
Pensans CP School
Madron Road, Penzance, Cornwall, TR20 8UH, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.pensansprimary.co.uk/web
NUTS Code: UKK3

14: Contracting Authority
Sennen Community Primary Academy
Sennen, Penzance, Cornwall, TR19 7AW, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.sennen.cornwall.sch.uk/web
NUTS Code: UKK3

15: Contracting Authority
St Dennis Primary Academy
Carne Hill, St Dennis, St Austel, PL26 8AY, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.stdennis.academy/
NUTS Code: UKK3

16: Contracting Authority
St Ives School
Higher Tregenna, St Ives, Cornwall, TR26 2BB, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.stivesschool.net/web/
NUTS Code: UKK3

17: Contracting Authority
St Just Primary School
Bosorne Road, St Just, Penzance, Cornwall, TR19 7JU, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.stjustprimary.org.uk/web
NUTS Code: UKK3