UK-York: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
South York Multi Academy Trust
Fulfordgate, Heslington Lane, York, YO10 4FY, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://southyorkmat.co.uk/
NUTS Code: UKE21

I.2) Joint procurement:
The contract involves joint procurement: Yes
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: South York Multi Academy Trust ~ Cleaning Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide cleaning services for South York Multi Academy Trust (Excluding Fulford High School).

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 422,007.31

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKE21 - York

Main site or place of performance:
York


II.2.4) Description of the procurement: The successful Supplier will be required to provide cleaning services for South York Multi Academy Trust (Excluding Fulford High School). Contract value = total 3 years £416,250 South York Mat consists of 1 high school (not part of this tender) and 5 primary schools. The cleaning is currently outsourced to several suppliers. The Trust wish to now tender the cleaning for the primary schools to award the cleaning contract to a single supplier. The contract award will be for an initial 2 years followed by 1-year optional extension, which brings the 5 primary school cleaning contracts end date in line with the current high school cleaning contract. The 5 primary schools are; Dunnington CE Primary School, Pear Tree Lane, Dunnington, York, YO19 5QG Archbishop of York’s CE Junior School, Copmanthorpe Ln, Bishopthorpe, York YO23 2QT Wheldrake with Thorganby CE School, North Ln, Wheldrake, York YO19 6BB Escrick Primary School, 11 Carr Ln, Escrick, York YO19 6JQ Bishopthorpe Infant School, Sim Balk La, York YO23 2QQ South York MAT are a strong and inclusive partnership of schools working together to support and inspire all children, young people and families in our communities to achieve and flourish. The MAT’s values are; Inclusive – our schools work tirelessly to meet the needs of every child and young person and overcome disadvantage. We embrace diversity in our communities, and we promote distinctiveness in our schools. Aspirational – our schools have high expectations for every learner and member of staff. We want our children and young people to make the most of every opportunity in life. Responsible – our schools have a social responsibility to serve the community first and foremost. We always use our resources responsibly and transparently. This contract has now been awarded.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: This contract has now been awarded.


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Open


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No


IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2024/S 000-003218



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 14/05/2024

V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Crystal Facilities Management, 05645405
Lyra Court, Portal Way, North Acton, London, W3 6BJ, United Kingdom
NUTS Code: UKI
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 416,250
Total value of the contract/lot: 422,007.31
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=864077416

VI.4) Procedures for review

VI.4.1) Review body
South York Multi Academy Trust
Fulfordgate, Heslington Lane, York, YO10 4FY, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 23/05/2024

ANNEX A

I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
Dunnington Church of England Primary School
Pear Tree Lane, Dunnington, York, YO19 5QG, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.dunningtonprimary.co.uk/
NUTS Code: UKE21

2: Contracting Authority
Archbishop of York’s Church of England Junior School
Copmanthorpe Lane, Bishopthorpe, York, YO23 2QT, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.ayjs.co.uk/
NUTS Code: UKE21

3: Contracting Authority
Wheldrake with Thorganby Church of England School
North Lane, Wheldrake, York, YO19 6BB, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://wheldrakewiththorganbyschool.co.uk/
NUTS Code: UKE21

4: Contracting Authority
Escrick Primary School
11 Carr Lane, Escrick, York, YO19 6JQ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://escrickprimaryschool.co.uk/
NUTS Code: UKE21

5: Contracting Authority
Bishopthorpe Infant School
Sim Balk Lane, Bishopthorpe, York, YO23 2QQ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.bishopthorpeinfantschool.co.uk/
NUTS Code: UKE21