The Litmus Partnership: South York Multi Academy Trust ~ Cleaning Tender

UK-York: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       South York Multi Academy Trust
       Fulfordgate, Heslington Lane, York, YO10 4FY, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://southyorkmat.co.uk/
       NUTS Code: UKE21

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: South York Multi Academy Trust ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for South York Multi Academy Trust (Excluding Fulford High School).

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 422,007.31
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKE21 - York
   
      Main site or place of performance:
      York
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide cleaning services for South York Multi Academy Trust (Excluding Fulford High School). Contract value = total 3 years £416,250 South York Mat consists of 1 high school (not part of this tender) and 5 primary schools. The cleaning is currently outsourced to several suppliers. The Trust wish to now tender the cleaning for the primary schools to award the cleaning contract to a single supplier. The contract award will be for an initial 2 years followed by 1-year optional extension, which brings the 5 primary school cleaning contracts end date in line with the current high school cleaning contract. The 5 primary schools are; Dunnington CE Primary School, Pear Tree Lane, Dunnington, York, YO19 5QG Archbishop of York’s CE Junior School, Copmanthorpe Ln, Bishopthorpe, York YO23 2QT Wheldrake with Thorganby CE School, North Ln, Wheldrake, York YO19 6BB Escrick Primary School, 11 Carr Ln, Escrick, York YO19 6JQ Bishopthorpe Infant School, Sim Balk La, York YO23 2QQ South York MAT are a strong and inclusive partnership of schools working together to support and inspire all children, young people and families in our communities to achieve and flourish. The MAT’s values are; Inclusive – our schools work tirelessly to meet the needs of every child and young person and overcome disadvantage. We embrace diversity in our communities, and we promote distinctiveness in our schools. Aspirational – our schools have high expectations for every learner and member of staff. We want our children and young people to make the most of every opportunity in life. Responsible – our schools have a social responsibility to serve the community first and foremost. We always use our resources responsibly and transparently. This contract has now been awarded.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: This contract has now been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-003218
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 14/05/2024

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Crystal Facilities Management, 05645405
             Lyra Court, Portal Way, North Acton, London, W3 6BJ, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 416,250          
         Total value of the contract/lot: 422,007.31
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=864077416

   VI.4) Procedures for review

      VI.4.1) Review body
          South York Multi Academy Trust
          Fulfordgate, Heslington Lane, York, YO10 4FY, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 23/05/2024

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Dunnington Church of England Primary School
       Pear Tree Lane, Dunnington, York, YO19 5QG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.dunningtonprimary.co.uk/
       NUTS Code: UKE21
   
   2: Contracting Authority
       Archbishop of York’s Church of England Junior School
       Copmanthorpe Lane, Bishopthorpe, York, YO23 2QT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ayjs.co.uk/
       NUTS Code: UKE21
   
   3: Contracting Authority
       Wheldrake with Thorganby Church of England School
       North Lane, Wheldrake, York, YO19 6BB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://wheldrakewiththorganbyschool.co.uk/
       NUTS Code: UKE21
   
   4: Contracting Authority
       Escrick Primary School
       11 Carr Lane, Escrick, York, YO19 6JQ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://escrickprimaryschool.co.uk/
       NUTS Code: UKE21
   
   5: Contracting Authority
       Bishopthorpe Infant School
       Sim Balk Lane, Bishopthorpe, York, YO23 2QQ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.bishopthorpeinfantschool.co.uk/
       NUTS Code: UKE21