UK-Surrey: School catering services.

UK-Surrey: School catering services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Smitham Primary School
Portnalls Road, Coulsdon, Surrey, CR5 3DE, United Kingdom
Tel. +44 1276673880, Email:
Main Address:

I.2) Joint procurement:
The contract involves joint procurement: Yes
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: The Coulsdon Cluster of Primary Schools ~ Catering Services Tender
Reference number: Not Provided

II.1.2) Main CPV code:
55524000 - School catering services.

II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide Catering Services for The Coulsdon Cluster of 5 Primary Schools: New Valley Primary School; Chipstead Valley Primary School; Coulsdon C of E Primary School; Keston Primary School; Smitham Primary School

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 1,269,256


II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKJ2 - Surrey, East and West Sussex

Main site or place of performance:
Surrey, East and West Sussex

II.2.4) Description of the procurement: New Valley Primary School New Valley is a one-form primary school serving families in Purley and Coulsdon. We are part of PACE Academy Trust, a family of five primary schools in the London boroughs of Croydon and Merton. There are currently around 170 children on roll at New Valley, and the school employs around 26 staff. Keston Primary School Keston Primary school is a two-form entry school with nursery provision in Old Coulsdon, on the borders of Croydon and Surrey. Keston joined PACE Academy Trust in October 2018 as an academy converter. Chipstead Valley Primary School Chipstead Valley is a Primary School based in Coulsdon Surrey, our school is larger than average accommodating around 700 pupils and 110 members of staff. Alongside the main school we have a purpose built Nursery catering for 2 and 3 year olds and an Enhanced Learning Provision Unit for children with physical and complex medical needs. Smitham Primary School Smtiham Primary School is a Primary School in Coulsdon, Surrey which was founded in 1885. We are currently a part 2 form entry school, which rose to a 3 form entry, beginning in September 2018. Coulsdon C of E Primary School is a Primary School in Old Coulsdon which was founded in 1845. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 206 students on roll and 40 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly. Please be advised that this contract will be let on a 3 + 2 years basis. See SQ Document for further details.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted Accelerated
Justification for the choice of accelerated procedure: April contract start

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2022/S 000-032698

IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract: 06/03/2023

V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Olive Dining Ltd, 08093774
Lodges Wood Oast, Goodley Stock Road, Westerham, Goodley St, United Kingdom
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 2,443,562
Total value of the contract/lot: 1,269,256
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
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VI.4) Procedures for review

VI.4.1) Review body
Smitham Primary School
Surrey, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 11/07/2023


I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
Coulsdon C of E Primary School
Bradmore Green, Old Coulsdon, Surrey, CR5 1ED, United Kingdom
Main Address:

2: Contracting Authority
New Valley Primary School
Old Lodge Lane, Purley, Surrey, CR8 4AZ, United Kingdom
Main Address:

3: Contracting Authority
Chipstead Valley Primary School
Chipstead Valley Road, Chipstead Valley Road, Surrey, CR5 3BW, United Kingdom
Main Address:

4: Contracting Authority
Keston Primary School
Keston Avenue, Coulsdon, Surrey, CR5 1HP, United Kingdom
Main Address: