UK-Coventry: Reprographic services.

UK-Coventry: Reprographic services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Holy Cross Catholic Multi Academy Company
Heathcote Street, Coventry, CV6 3BL, United Kingdom
Tel. +44 1276673880, Email:
Main Address:
NUTS Code: UKG33

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Holy Cross MAC ~ Multi-functional and Reprographic Devices and Associated Print Services Tender
Reference number: Not Provided

II.1.2) Main CPV code:
79520000 - Reprographic services.

II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide multi-functional and reprographic devices and associated print services for Holy Cross MAC at the following schools:
Cardinal Newman Catholic School
Bishop Ullathorne Catholic School
St Thomas More Catholic Primary School
Christ the King Catholic Primary School
St Augustine's Catholic Primary Schoo
St John Vianney Catholic Primary School
St Elizabeth's Catholic Primary School

II.1.6) Information about lots
This contract is divided into lots: Yes

II.1.7) Total value of the procurement (excluding VAT)
Value: 900,000


II.2) Description (lot no. 1)

II.2.1) Title: Not Provided
Lot No:1

II.2.2) Additional CPV code(s):
30121200 - Photocopying equipment.
50313000 - Maintenance and repair of reprographic machinery.
30125000 - Parts and accessories of photocopying apparatus.

II.2.3) Place of performance
Nuts code:
UKG33 - Coventry

Main site or place of performance:

II.2.4) Description of the procurement: The successful Supplier will be required to provide, maintain and manage the multi-functional and reprographic devices and associated print services for all Schools within the Holy Cross MAC, Coventry.
Holy Cross MAC will require PaperCut MF Print Management Software and the software would need to be embedded into all devices, in order that staff could collect their printing from any machine within each school, via an RFID, pin code or USB biometric reader.
Software assurance should also be included, in order that Holy Cross MAC receive server and Client updates, year round.
Devices would need to be supported for Windows 10 and above also Mac OS software and Android. An air print service such as Everyone Print or similar would also be required to support the Schools mobile devices.
The contract being tendered is for three years in duration from 1 August 2020 until 31 July 2023, with the option to extend the contract term for a further term of up to two years. The current individual school contracts which have not expired by the MAC contract commencement date will join the MAC contract on the day after the dates detailed below.
The MAC may grow in the number of schools becoming part of the MAC during this contract period. The provision of services within any further schools, when they have joined the MAC, may fall under the scope of this contract. The successful Supplier would be expected to provide the service within the additional schools, using the same costing model, ratios etc. that they applied to their successful financial submission for the MAC, at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAC.
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing bodies and the Holy Cross MAC are not obliged to accept the lowest price.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information: To respond to this opportunity please click here:

Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2019/S 250-620639

IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 620639
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract: 01/07/2020

V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 3

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Sharp Business Systems UK Ltd, 02136901
Midshire House, Doranda Way, West Bromwich, B71 4LT, United Kingdom
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 90,000
Total value of the contract/lot: 115,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:

VI.4) Procedures for review

VI.4.1) Review body
Holy Cross Catholic Multi Academy Company
Coventry, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 30/10/2020