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The Litmus Partnership: Holy Cross MAC ~ Multi-functional and Reprographic Devices and Associated Print Services Tender

  The Litmus Partnership has published this notice through Delta eSourcing

Notice Summary
Title: Holy Cross MAC ~ Multi-functional and Reprographic Devices and Associated Print Services Tender
Notice type: Contract Award Notice
Authority: The Litmus Partnership
Nature of contract: Services
Procedure: Restricted
Short Description: The successful Supplier will be required to provide multi-functional and reprographic devices and associated print services for Holy Cross MAC at the following schools: Cardinal Newman Catholic School Bishop Ullathorne Catholic School St Thomas More Catholic Primary School Christ the King Catholic Primary School St Augustine's Catholic Primary Schoo St John Vianney Catholic Primary School St Elizabeth's Catholic Primary School
Published: 30/10/2020 10:05

View Full Notice

UK-Coventry: Reprographic services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Holy Cross Catholic Multi Academy Company
       Heathcote Street, Coventry, CV6 3BL, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.hcmac.co.uk/
       NUTS Code: UKG33

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Holy Cross MAC ~ Multi-functional and Reprographic Devices and Associated Print Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         79520000 - Reprographic services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide multi-functional and reprographic devices and associated print services for Holy Cross MAC at the following schools:
Cardinal Newman Catholic School
Bishop Ullathorne Catholic School
St Thomas More Catholic Primary School
Christ the King Catholic Primary School
St Augustine's Catholic Primary Schoo
St John Vianney Catholic Primary School
St Elizabeth's Catholic Primary School

      II.1.6) Information about lots
         This contract is divided into lots: Yes
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 900,000
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title: Not Provided    
      Lot No:1

      II.2.2) Additional CPV code(s):
            30121200 - Photocopying equipment.
            50313000 - Maintenance and repair of reprographic machinery.
            30125000 - Parts and accessories of photocopying apparatus.


      II.2.3) Place of performance
      Nuts code:
      UKG33 - Coventry
   
      Main site or place of performance:
      Coventry
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide, maintain and manage the multi-functional and reprographic devices and associated print services for all Schools within the Holy Cross MAC, Coventry.
Holy Cross MAC will require PaperCut MF Print Management Software and the software would need to be embedded into all devices, in order that staff could collect their printing from any machine within each school, via an RFID, pin code or USB biometric reader.
Software assurance should also be included, in order that Holy Cross MAC receive server and Client updates, year round.
Devices would need to be supported for Windows 10 and above also Mac OS software and Android. An air print service such as Everyone Print or similar would also be required to support the Schools mobile devices.
The contract being tendered is for three years in duration from 1 August 2020 until 31 July 2023, with the option to extend the contract term for a further term of up to two years. The current individual school contracts which have not expired by the MAC contract commencement date will join the MAC contract on the day after the dates detailed below.
The MAC may grow in the number of schools becoming part of the MAC during this contract period. The provision of services within any further schools, when they have joined the MAC, may fall under the scope of this contract. The successful Supplier would be expected to provide the service within the additional schools, using the same costing model, ratios etc. that they applied to their successful financial submission for the MAC, at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAC.
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing bodies and the Holy Cross MAC are not obliged to accept the lowest price.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/CJ244TKMFM


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2019/S 250-620639
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 620639    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/07/2020

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 3

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Sharp Business Systems UK Ltd, 02136901
             Midshire House, Doranda Way, West Bromwich, B71 4LT, United Kingdom
             NUTS Code: UKG3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 90,000          
         Total value of the contract/lot: 115,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=539207366

   VI.4) Procedures for review

      VI.4.1) Review body
          Holy Cross Catholic Multi Academy Company
          Coventry, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 30/10/2020




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