UK-South Yorkshire: School cleaning services.

UK-South Yorkshire: School cleaning services.
Section I: Contracting Authority
I.1) Name and addresses
Wellspring Academy Trust, 08120960
Digital Media Centre, County Way, Barnsley, South Yorkshire, S70 2JW, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://wellspringacademytrust.co.uk/
NUTS Code: UKE3
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/5544EZ5297
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Wellspring Academy Trust ~ Cleaning Tender
Reference Number: Not provided
II.1.2) Main CPV Code:
90919300 - School cleaning services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Wellspring Academy Trust at the following sites. The opportunity will be broken down into Lots according to Geographic location. Bidders may bid for individual Lots or all Lots:

Lot 1 – Springwell Alternative Academy Mablethorpe LN12 2DF, joins contract 1.8.21
Springwell Alternative Academy Lincoln LN2 4EN, joins contract 1.6.21

Lot 2 - Springwell Alternative Academy Grantham NG31 9LD joins contract 1.6.21
Springwell Alternative Academy Spalding PE11 2PN joins contract 1.1.23

Lot 3 - Lacey Gardens Academy Juniors and Eastfield Academy infants and nursery LN11 8DH joins contract 1.5.21

Lot 4 - Sevenhills Academy Lincolnshire DN33 1NU joins contract 1.5.21
Phoenix Academy, Park House, Grimsby DN31 0BZ joins contract 1.5.21
Phoenix Academy, Phoenix House, Grimsby DN32 7NQ joins contract 1.5.21

Further information can be found in the SQ Document.
II.1.5) Estimated total value:
Value excluding VAT: 1,160,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1

II.2.1) Title: Wellspring Academy Trust ~ Cleaning Tender Lot No. 1
Lot No: 1
II.2.2) Additional CPV codes:
90919300 - School cleaning services.

II.2.3) Place of performance:
UKE3 South Yorkshire

II.2.4) Description of procurement: Lot 1:
Springwell Alternative Academy Mablethorpe, Seaholme Road, Mablethorpe, LN12 2DF, joins contract 1.8.21
Springwell Alternative Academy Lincoln, Macaulay Drive, Lincoln LN2 4EN, joins contract 1.6.21

The Trust requires a fully outsourced cleaning solution and has identified the following key objectives for the cleaning provision:
1.A high standard of cleanliness within each school that supports the provision of a hygienic environment and the wellbeing of the children.
2.Provide compliant services that are flexible and responsive to the needs of each individual school.
3.Ensure robust safeguarding procedures to support a safe environment in which the children can learn and develop.
4.Ensure that best value is achieved for participating academies. The Trust expects to benefit from the expected economies of scale of contracting out the service as a network of schools.

Contract value =
Lot 1 - £138k (three years)

Please see SQ Document for further information.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 230,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/05/2021 / End: 30/04/2026
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Lot 1 ~ To respond to this opportunity, please click here: https://litmustms.co.uk/respond/5544EZ5297
II.2) Description Lot No. 2

II.2.1) Title: Wellspring Academy Trust ~ Cleaning Tender Lot No. 2
Lot No: 2
II.2.2) Additional CPV codes:
90919300 - School cleaning services.

II.2.3) Place of performance:
UKE3 South Yorkshire

II.2.4) Description of procurement: Lot 2:
Springwell Alternative Academy Grantham, New Beacon Road, Grantham, NG31 9LD joins contract 1.6.21
Springwell Alternative Academy Spalding, Matmore Gate, Spalding, PE11 2PN joins contract 1.1.23

The Trust requires a fully outsourced cleaning solution and has identified the following key objectives for the cleaning provision:
1.A high standard of cleanliness within each school that supports the provision of a hygienic environment and the wellbeing of the children.
2.Provide compliant services that are flexible and responsive to the needs of each individual school.
3.Ensure robust safeguarding procedures to support a safe environment in which the children can learn and develop.
4.Ensure that best value is achieved for participating academies. The Trust expects to benefit from the expected economies of scale of contracting out the service as a network of schools.

Contract value =
Lot 2 - £153k (three years)

Please see SQ Document for further information.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 255,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/05/2021 / End: 30/04/2026
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Lot 2 ~ To respond to this opportunity, please click here: https://litmustms.co.uk/respond/TCGG53C7F8
II.2) Description Lot No. 3

II.2.1) Title: Wellspring Academy Trust ~ Cleaning Tender Lot No. 3
Lot No: 3
II.2.2) Additional CPV codes:
90919300 - School cleaning services.

II.2.3) Place of performance:
UKE3 South Yorkshire

II.2.4) Description of procurement: Lot 3:
Lacey Gardens Academy Juniors and Eastfield Academy infants and nursery, Lacey Gardens, Louth, LN11 8DH
joins contract 1.5.21


The Trust requires a fully outsourced cleaning solution and has identified the following key objectives for the cleaning provision:
1.A high standard of cleanliness within each school that supports the provision of a hygienic environment and the wellbeing of the children.
2.Provide compliant services that are flexible and responsive to the needs of each individual school.
3.Ensure robust safeguarding procedures to support a safe environment in which the children can learn and develop.
4.Ensure that best value is achieved for participating academies. The Trust expects to benefit from the expected economies of scale of contracting out the service as a network of schools.

Contract value =
Lot 3 - £180k (three years)

Please see SQ Document for further information.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 300,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/05/2021 / End: 30/04/2026
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Lot 3 ~ To respond to this opportunity, please click here: https://litmustms.co.uk/respond/BQ93Q722N4
II.2) Description Lot No. 4

II.2.1) Title: Wellspring Academy Trust ~ Cleaning Tender Lot No. 4
Lot No: 4
II.2.2) Additional CPV codes:
90919300 - School cleaning services.

II.2.3) Place of performance:
UKE3 South Yorkshire

II.2.4) Description of procurement: Lot 4:
Sevenhills Academy, Second Avenue, Grimsby, NE Lincolnshire DN33 1NU joins contract 1.5.21
Phoenix Academy, Park House, Park Avenue, Grimsby, DN31 0BZ joins contract 1.5.21
Phoenix Academy, Phoenix House, Harold Street Grimsby, DN32 7NQ joins contract 1.5.21


The Trust requires a fully outsourced cleaning solution and has identified the following key objectives for the cleaning provision:
1.A high standard of cleanliness within each school that supports the provision of a hygienic environment and the wellbeing of the children.
2.Provide compliant services that are flexible and responsive to the needs of each individual school.
3.Ensure robust safeguarding procedures to support a safe environment in which the children can learn and develop.
4.Ensure that best value is achieved for participating academies. The Trust expects to benefit from the expected economies of scale of contracting out the service as a network of schools.

Contract value =
Lot 4 - £180k - £225k (three years)

Please see SQ Document for further information.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 375,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/05/2021 / End: 30/04/2026
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Lot 4 ~ To respond to this opportunity, please click here: https://litmustms.co.uk/respond/CS87R9RX78


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 27/11/2020 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 14/12/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-South-Yorkshire:-School-cleaning-services./5544EZ5297

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/5544EZ5297
VI.4) Procedures for review
VI.4.1) Review body:
Wellspring Academy Trust
, Barnsley, South Yorkshire, S70 2JW, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 26/10/2020

Annex A