The Litmus Partnership: Wellspring Academy Trust ~ Cleaning Tender

UK-South Yorkshire: School cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             Wellspring Academy Trust, 08120960
             Digital Media Centre, County Way, Barnsley, South Yorkshire, S70 2JW, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://wellspringacademytrust.co.uk/
             NUTS Code: UKE3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/5544EZ5297
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Wellspring Academy Trust ~ Cleaning Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      90919300 - School cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Wellspring Academy Trust at the following sites. The opportunity will be broken down into Lots according to Geographic location. Bidders may bid for individual Lots or all Lots:

Lot 1 – Springwell Alternative Academy Mablethorpe LN12 2DF, joins contract 1.8.21
Springwell Alternative Academy Lincoln LN2 4EN, joins contract 1.6.21

Lot 2 - Springwell Alternative Academy Grantham NG31 9LD joins contract 1.6.21
Springwell Alternative Academy Spalding PE11 2PN joins contract 1.1.23

Lot 3 - Lacey Gardens Academy Juniors and Eastfield Academy infants and nursery LN11 8DH joins contract 1.5.21

Lot 4 - Sevenhills Academy Lincolnshire DN33 1NU joins contract 1.5.21
Phoenix Academy, Park House, Grimsby DN31 0BZ joins contract 1.5.21
Phoenix Academy, Phoenix House, Grimsby DN32 7NQ joins contract 1.5.21

Further information can be found in the SQ Document.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,160,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 4
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Wellspring Academy Trust ~ Cleaning Tender Lot No. 1       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      90919300 - School cleaning services.
      
      II.2.3) Place of performance:
      UKE3 South Yorkshire
      
      II.2.4) Description of procurement: Lot 1:
Springwell Alternative Academy Mablethorpe, Seaholme Road, Mablethorpe, LN12 2DF, joins contract 1.8.21
Springwell Alternative Academy Lincoln, Macaulay Drive, Lincoln LN2 4EN, joins contract 1.6.21

The Trust requires a fully outsourced cleaning solution and has identified the following key objectives for the cleaning provision:
1.A high standard of cleanliness within each school that supports the provision of a hygienic environment and the wellbeing of the children.
2.Provide compliant services that are flexible and responsive to the needs of each individual school.
3.Ensure robust safeguarding procedures to support a safe environment in which the children can learn and develop.
4.Ensure that best value is achieved for participating academies. The Trust expects to benefit from the expected economies of scale of contracting out the service as a network of schools.

Contract value =
Lot 1 - £138k (three years)

Please see SQ Document for further information.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 230,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/05/2021 / End: 30/04/2026       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Lot 1 ~ To respond to this opportunity, please click here: https://litmustms.co.uk/respond/5544EZ5297       
II.2) Description Lot No. 2
      
      II.2.1) Title: Wellspring Academy Trust ~ Cleaning Tender Lot No. 2       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      90919300 - School cleaning services.
      
      II.2.3) Place of performance:
      UKE3 South Yorkshire
      
      II.2.4) Description of procurement: Lot 2:
Springwell Alternative Academy Grantham, New Beacon Road, Grantham, NG31 9LD joins contract 1.6.21
Springwell Alternative Academy Spalding, Matmore Gate, Spalding, PE11 2PN joins contract 1.1.23

The Trust requires a fully outsourced cleaning solution and has identified the following key objectives for the cleaning provision:
1.A high standard of cleanliness within each school that supports the provision of a hygienic environment and the wellbeing of the children.
2.Provide compliant services that are flexible and responsive to the needs of each individual school.
3.Ensure robust safeguarding procedures to support a safe environment in which the children can learn and develop.
4.Ensure that best value is achieved for participating academies. The Trust expects to benefit from the expected economies of scale of contracting out the service as a network of schools.

Contract value =
Lot 2 - £153k (three years)

Please see SQ Document for further information.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 255,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/05/2021 / End: 30/04/2026       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Lot 2 ~ To respond to this opportunity, please click here: https://litmustms.co.uk/respond/TCGG53C7F8       
II.2) Description Lot No. 3
      
      II.2.1) Title: Wellspring Academy Trust ~ Cleaning Tender Lot No. 3       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      90919300 - School cleaning services.
      
      II.2.3) Place of performance:
      UKE3 South Yorkshire
      
      II.2.4) Description of procurement: Lot 3:
Lacey Gardens Academy Juniors and Eastfield Academy infants and nursery, Lacey Gardens, Louth, LN11 8DH
joins contract 1.5.21


The Trust requires a fully outsourced cleaning solution and has identified the following key objectives for the cleaning provision:
1.A high standard of cleanliness within each school that supports the provision of a hygienic environment and the wellbeing of the children.
2.Provide compliant services that are flexible and responsive to the needs of each individual school.
3.Ensure robust safeguarding procedures to support a safe environment in which the children can learn and develop.
4.Ensure that best value is achieved for participating academies. The Trust expects to benefit from the expected economies of scale of contracting out the service as a network of schools.

Contract value =
Lot 3 - £180k (three years)

Please see SQ Document for further information.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 300,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/05/2021 / End: 30/04/2026       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Lot 3 ~ To respond to this opportunity, please click here: https://litmustms.co.uk/respond/BQ93Q722N4       
II.2) Description Lot No. 4
      
      II.2.1) Title: Wellspring Academy Trust ~ Cleaning Tender Lot No. 4       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      90919300 - School cleaning services.
      
      II.2.3) Place of performance:
      UKE3 South Yorkshire
      
      II.2.4) Description of procurement: Lot 4:
Sevenhills Academy, Second Avenue, Grimsby, NE Lincolnshire DN33 1NU joins contract 1.5.21
Phoenix Academy, Park House, Park Avenue, Grimsby, DN31 0BZ joins contract 1.5.21
Phoenix Academy, Phoenix House, Harold Street Grimsby, DN32 7NQ joins contract 1.5.21


The Trust requires a fully outsourced cleaning solution and has identified the following key objectives for the cleaning provision:
1.A high standard of cleanliness within each school that supports the provision of a hygienic environment and the wellbeing of the children.
2.Provide compliant services that are flexible and responsive to the needs of each individual school.
3.Ensure robust safeguarding procedures to support a safe environment in which the children can learn and develop.
4.Ensure that best value is achieved for participating academies. The Trust expects to benefit from the expected economies of scale of contracting out the service as a network of schools.

Contract value =
Lot 4 - £180k - £225k (three years)

Please see SQ Document for further information.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 375,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/05/2021 / End: 30/04/2026       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Lot 4 ~ To respond to this opportunity, please click here: https://litmustms.co.uk/respond/CS87R9RX78       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 27/11/2020 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 14/12/2020       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-South-Yorkshire:-School-cleaning-services./5544EZ5297

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/5544EZ5297
   VI.4) Procedures for review
   VI.4.1) Review body:
             Wellspring Academy Trust
       , Barnsley, South Yorkshire, S70 2JW, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 26/10/2020

Annex A