UK-Sheringham: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
North Norfolk Academy Trust
Holt Road, Sheringham, NR26 8ND, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: http://www.nnat.org.uk/
NUTS Code: UKH16

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: North Norfolk Academy Trust ~ Cleaning Services Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide cleaning services for North Norfolk Academy Trust.
North Norfolk Academy Trust consists of five schools and is passionate about raising the standards for young people in North Norfolk, aiming to give students the very best education.
The schools included within this tender opportunity are:
•Sheringham High School
•Stalham High School
•Cromer Junior School

II.1.6) Information about lots
This contract is divided into lots: Yes

II.1.7) Total value of the procurement (excluding VAT)
Value: 450,000

Currency:GBP

II.2) Description (lot no. 1)


II.2.1) Title:North Norfolk Academy Trust ~ Lot 1
Lot No:1

II.2.2) Additional CPV code(s):
90919300 - School cleaning services.


II.2.3) Place of performance
Nuts code:
UKH16 - North and West Norfolk

Main site or place of performance:
North and West Norfolk


II.2.4) Description of the procurement: The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the schools. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The Client expects the Supplier to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract.
The contract being tendered is for three years in duration from 1 September 2020 until 31 August 2023 with the option to extend, upon agreement with the schools, for a further two-year period. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Please be advised that the Trust has a minimum requirement for a Supplier’s employer’s liability / public liability and professional indemnity insurance of £2 million.
The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is £500,000
The annual value of the current contract is £130,000.
Current Cleaning Arrangement
Sheringham High School
At present there are 8 cleaning staff employed at Sheringham High School where the structure is:
•8 cleaning operatives
The current incumbent contractor is Future.
Stalham High School
At present there are 8 cleaning staff employed at Stalham High School where the structure is:
•1 additional working supervisor
•7 cleaning operatives
The current incumbent contractor is Future.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/UN636XM968

II.2) Description (lot no. 2)


II.2.1) Title:North Norfolk Academy Trust ~ Lot 2
Lot No:2

II.2.2) Additional CPV code(s):
90919300 - School cleaning services.


II.2.3) Place of performance
Nuts code:
UKH16 - North and West Norfolk

Main site or place of performance:
North and West Norfolk


II.2.4) Description of the procurement: The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the schools. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The Client expects the Supplier to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract.
The contract being tendered is for three years in duration from 1 September 2020 until 31 August 2023 with the option to extend, upon agreement with the schools, for a further two-year period. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Please be advised that the Trust has a minimum requirement for a Supplier’s employer’s liability / public liability and professional indemnity insurance of £2 million.
The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is £500,000
The annual value of the current contract is £130,000.
Current Cleaning Arrangement
Cromer Junior School
At present there are 2 cleaning staff employed at Cromer Junior School where the structure is:
•2 cleaning operatives
The current incumbent contractor is Norse.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/J523C8UD6N


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2020/S 34-81745



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: 1
Title: North Norfolk Academy Trust ~ Cleaning Services Tender Lot No. 1

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 10/07/2020

V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 3

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Norse Commercial Services Limited, 02888808
280 Fifers Lane, Norwich, NR6 6EQ, United Kingdom
NUTS Code: UKH16
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 450,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No


Award Of Contract (No.2)

Contract No: Not Provided
Lot Number: 2
Title: North Norfolk Academy Trust ~ Cleaning Services Tender Lot No. 2

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 10/07/2020

V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 3

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Norse Commercial Services Limited, 02888808
280 Fifers Lane, Norwich, NR6 6EQ, United Kingdom
NUTS Code: UKH16
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 50,385
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=524661279

VI.4) Procedures for review

VI.4.1) Review body
North Norfolk Academy Trust
Sheringham, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 09/09/2020