The Litmus Partnership: North Norfolk Academy Trust ~ Cleaning Services Tender

UK-Sheringham: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       North Norfolk Academy Trust
       Holt Road, Sheringham, NR26 8ND, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.nnat.org.uk/
       NUTS Code: UKH16

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: North Norfolk Academy Trust ~ Cleaning Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for North Norfolk Academy Trust.
North Norfolk Academy Trust consists of five schools and is passionate about raising the standards for young people in North Norfolk, aiming to give students the very best education.
The schools included within this tender opportunity are:
•Sheringham High School
•Stalham High School
•Cromer Junior School

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                  
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 450,000
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:North Norfolk Academy Trust ~ Lot 1   
      Lot No:1

      II.2.2) Additional CPV code(s):
            90919300 - School cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKH16 - North and West Norfolk
   
      Main site or place of performance:
      North and West Norfolk
             

      II.2.4) Description of the procurement: The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the schools. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The Client expects the Supplier to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract.
The contract being tendered is for three years in duration from 1 September 2020 until 31 August 2023 with the option to extend, upon agreement with the schools, for a further two-year period. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Please be advised that the Trust has a minimum requirement for a Supplier’s employer’s liability / public liability and professional indemnity insurance of £2 million.
The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is £500,000
The annual value of the current contract is £130,000.
Current Cleaning Arrangement
Sheringham High School
At present there are 8 cleaning staff employed at Sheringham High School where the structure is:
•8 cleaning operatives
The current incumbent contractor is Future.
Stalham High School
At present there are 8 cleaning staff employed at Stalham High School where the structure is:
•1 additional working supervisor
•7 cleaning operatives
The current incumbent contractor is Future.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/UN636XM968

   II.2) Description (lot no. 2)
   

      II.2.1) Title:North Norfolk Academy Trust ~ Lot 2   
      Lot No:2

      II.2.2) Additional CPV code(s):
            90919300 - School cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKH16 - North and West Norfolk
   
      Main site or place of performance:
      North and West Norfolk
             

      II.2.4) Description of the procurement: The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the schools. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The Client expects the Supplier to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract.
The contract being tendered is for three years in duration from 1 September 2020 until 31 August 2023 with the option to extend, upon agreement with the schools, for a further two-year period. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Please be advised that the Trust has a minimum requirement for a Supplier’s employer’s liability / public liability and professional indemnity insurance of £2 million.
The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is £500,000
The annual value of the current contract is £130,000.
Current Cleaning Arrangement
Cromer Junior School
At present there are 2 cleaning staff employed at Cromer Junior School where the structure is:
•2 cleaning operatives
The current incumbent contractor is Norse.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/J523C8UD6N


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 34-81745
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: 1    
   Title: North Norfolk Academy Trust ~ Cleaning Services Tender Lot No. 1

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 10/07/2020

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 3

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Norse Commercial Services Limited, 02888808
             280 Fifers Lane, Norwich, NR6 6EQ, United Kingdom
             NUTS Code: UKH16
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 450,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: Not Provided    
   Lot Number: 2    
   Title: North Norfolk Academy Trust ~ Cleaning Services Tender Lot No. 2

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 10/07/2020

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 3

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Norse Commercial Services Limited, 02888808
             280 Fifers Lane, Norwich, NR6 6EQ, United Kingdom
             NUTS Code: UKH16
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 50,385
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=524661279

   VI.4) Procedures for review

      VI.4.1) Review body
          North Norfolk Academy Trust
          Sheringham, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 09/09/2020