UK-Kidderminster: School cleaning services.

UK-Kidderminster: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Holy Trinity School
Birmingham Road, Kidderminster, DY10 2BY, United Kingdom
Tel. +44 1276673880, Email:
Main Address:
NUTS Code: UKG12

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Holy Trinity School ~ Cleaning Services Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.

II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Holy Trinity School and Sixth Form Centre.
The contract will commence on 1 June 2020 for an initial period of three years, with the opportunity to extend by up to a further two years at the discretion of the governors.
This contract will be fixed price in nature with the successful Supplier also guaranteeing both the number of input hours to the contract and the quality of cleaning provision.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 350,000


II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKG12 - Worcestershire

Main site or place of performance:

II.2.4) Description of the procurement: We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE/FE market place, with a strong operational base within the Kidderminster area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.
It is anticipated the successful Supplier shall introduce a biometric, or equally robust and auditable sign-in system, to validate and report on staff hours worked.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the Client’s senior management team on the contract performance.
The projected cost of cleaning for the current year is circa £70K, including external window cleaning twice a year, and a jet wash of the tennis courts three times per year.
Please note that the successful Supplier will pay a proportion of the procurement consultancy fee on award of this contract, which will be to the value of £3,000.00 plus VAT. This fee will be invoiced immediately after the ten-day standstill period. To ensure transparency, the successful Supplier will clearly show within the management fee a breakdown of this fee, over the initial three-year length of the contract. The total fee will be paid by the successful Supplier, in full to The Litmus Partnership, by no later than Friday 3 April 2020.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted Accelerated
Justification for the choice of accelerated procedure: The incumbent provider has consistently failed to deliver the contracted weekly cleaning hours, over a period of months, having an increasingly detrimental impact on the operation of the school.

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2019/S 248-614634

IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract: 06/04/2020

V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Fidelis Contract Services Limited, 07682858
Holly House, Shady Lane, Great Barr, Birmingham, United Kingdom
NUTS Code: UKG31
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 350,000
Total value of the contract/lot: 380,025.9
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: To view this notice, please click here:

VI.4) Procedures for review

VI.4.1) Review body
Holy Trinity School
Kidderminster, DY10 2BY, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 05/06/2020