The Litmus Partnership: Holy Trinity School ~ Cleaning Services Tender

UK-Kidderminster: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Holy Trinity School
       Birmingham Road, Kidderminster, DY10 2BY, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.htsfreeschool.co.uk/
       NUTS Code: UKG12

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Holy Trinity School ~ Cleaning Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Holy Trinity School and Sixth Form Centre.
The contract will commence on 1 June 2020 for an initial period of three years, with the opportunity to extend by up to a further two years at the discretion of the governors.
This contract will be fixed price in nature with the successful Supplier also guaranteeing both the number of input hours to the contract and the quality of cleaning provision.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 350,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG12 - Worcestershire
   
      Main site or place of performance:
      Worcestershire
             

      II.2.4) Description of the procurement: We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE/FE market place, with a strong operational base within the Kidderminster area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.
It is anticipated the successful Supplier shall introduce a biometric, or equally robust and auditable sign-in system, to validate and report on staff hours worked.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the Client’s senior management team on the contract performance.
The projected cost of cleaning for the current year is circa £70K, including external window cleaning twice a year, and a jet wash of the tennis courts three times per year.
Please note that the successful Supplier will pay a proportion of the procurement consultancy fee on award of this contract, which will be to the value of £3,000.00 plus VAT. This fee will be invoiced immediately after the ten-day standstill period. To ensure transparency, the successful Supplier will clearly show within the management fee a breakdown of this fee, over the initial three-year length of the contract. The total fee will be paid by the successful Supplier, in full to The Litmus Partnership, by no later than Friday 3 April 2020.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted Accelerated
         Justification for the choice of accelerated procedure: The incumbent provider has consistently failed to deliver the contracted weekly cleaning hours, over a period of months, having an increasingly detrimental impact on the operation of the school.

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2019/S 248-614634
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 06/04/2020

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Fidelis Contract Services Limited, 07682858
             Holly House, Shady Lane, Great Barr, Birmingham, United Kingdom
             NUTS Code: UKG31
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 350,000          
         Total value of the contract/lot: 380,025.9
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=499066179

   VI.4) Procedures for review

      VI.4.1) Review body
          Holy Trinity School
          Kidderminster, DY10 2BY, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 05/06/2020