UK-Essex: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
The Chelmsford Learning Trust
Suite 78 Waterhouse Business Centre, 2 Cromar Way, Chelmsford, Essex, CM1 2QE, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.clptrust.com/
NUTS Code: UKH3

I.2) Joint procurement:
The contract involves joint procurement: Yes
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: The Chelmsford Learning Trust ~ Cleaning Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide Cleaning services for The Chelmsford Learning Trust.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 2,158,576.02

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKH3 - Essex

Main site or place of performance:
Essex


II.2.4) Description of the procurement: The successful Supplier will be required to provide Cleaning services for The Chelmsford Learning Trust. Contract value is estimated at £500K as some sites are still building up to full occupancy. The successful tenderer will be required to provide cleaning services at the trust’s participating schools. Client objectives 1.The Client is looking for a fixed price contract cost to the Multi Academy. 2.The Client is now seeking proposals to maintain and/or improve the cleaning services while remaining cost effective and affective for the entire academy’s community. Detailed information for each school may be found via the website at www.CLPTrust.com The contract being tendered is for 36 months in duration from the commencement on 5 May 2024. The contract is fixed price with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Trust. The Trust require that the tendered amount of hours are worked at all times. The basis and rationale that the Client requires the successful contractor to operate to at all times is being able to provide clean Schools within the academy that are fit for purpose and that the Contractor is proactive in the management of the contract. See SQ Document for more information.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Please note this is a Contract Award Notice. This contract has already been awarded.


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted Accelerated
Justification for the choice of accelerated procedure: Contract start date

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2023/S 000-034110



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 04/03/2024

V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Town and Country Cleaners Limited, 02482612
St Andrews House, Station Road East, Canterbury, CT1 2BJ, United Kingdom
NUTS Code: UKJ4
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 500,000
Total value of the contract/lot: 2,158,576.02
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=859508837

VI.4) Procedures for review

VI.4.1) Review body
The Chelmsford Learning Trust
Suite 78 Waterhouse Business Centre, 2 Cromar Way, Chelmsford, Essex, CM1 2QE, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 02/05/2024

ANNEX A

I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
Barnes Farm Infant School
Henniker Gate, Chelmsford, Essex, CM2 6QH, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.barnesfarminfants.co.uk/
NUTS Code: UKH3

2: Contracting Authority
Barnes Farm Junior School
Henniker Gate, Chelmsford, Essex, CM2 6QH, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://barnes-farm-junior.eschools.co.uk/web
NUTS Code: UKH3

3: Contracting Authority
Roding Valley High School
Alderton Hill, Loughton, Essex, IG10 3JA, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://rodingvalley.net/
NUTS Code: UKH3

4: Contracting Authority
The Beaulieu Park School
Armistice Avenue, Chelmsford, Essex, CM1 6DT, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: http://www.beaulieuparkschool.com/
NUTS Code: UKH3

5: Contracting Authority
The Tyrrells Primary School
Tavistock Road, Springfield, Chelmsford, Essex, CM1 6JN, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.tyrrellsprimary.com/
NUTS Code: UKH3

6: Contracting Authority
The Boswells School
Burnham Road, Chelmsford, Essex, CM1 6LY, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.boswells-school.com/
NUTS Code: UKH3