The Litmus Partnership: The Chelmsford Learning Trust ~ Cleaning Tender

UK-Essex: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The Chelmsford Learning Trust
       Suite 78 Waterhouse Business Centre, 2 Cromar Way, Chelmsford, Essex, CM1 2QE, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.clptrust.com/
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: The Chelmsford Learning Trust ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Cleaning services for The Chelmsford Learning Trust.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,158,576.02
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide Cleaning services for The Chelmsford Learning Trust. Contract value is estimated at £500K as some sites are still building up to full occupancy. The successful tenderer will be required to provide cleaning services at the trust’s participating schools. Client objectives 1.The Client is looking for a fixed price contract cost to the Multi Academy. 2.The Client is now seeking proposals to maintain and/or improve the cleaning services while remaining cost effective and affective for the entire academy’s community. Detailed information for each school may be found via the website at www.CLPTrust.com The contract being tendered is for 36 months in duration from the commencement on 5 May 2024. The contract is fixed price with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Trust. The Trust require that the tendered amount of hours are worked at all times. The basis and rationale that the Client requires the successful contractor to operate to at all times is being able to provide clean Schools within the academy that are fit for purpose and that the Contractor is proactive in the management of the contract. See SQ Document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note this is a Contract Award Notice. This contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted Accelerated
         Justification for the choice of accelerated procedure: Contract start date

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-034110
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 04/03/2024

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Town and Country Cleaners Limited, 02482612
             St Andrews House, Station Road East, Canterbury, CT1 2BJ, United Kingdom
             NUTS Code: UKJ4
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 500,000          
         Total value of the contract/lot: 2,158,576.02
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=859508837

   VI.4) Procedures for review

      VI.4.1) Review body
          The Chelmsford Learning Trust
          Suite 78 Waterhouse Business Centre, 2 Cromar Way, Chelmsford, Essex, CM1 2QE, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 02/05/2024

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Barnes Farm Infant School
       Henniker Gate, Chelmsford, Essex, CM2 6QH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.barnesfarminfants.co.uk/
       NUTS Code: UKH3
   
   2: Contracting Authority
       Barnes Farm Junior School
       Henniker Gate, Chelmsford, Essex, CM2 6QH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://barnes-farm-junior.eschools.co.uk/web
       NUTS Code: UKH3
   
   3: Contracting Authority
       Roding Valley High School
       Alderton Hill, Loughton, Essex, IG10 3JA, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://rodingvalley.net/
       NUTS Code: UKH3
   
   4: Contracting Authority
       The Beaulieu Park School
       Armistice Avenue, Chelmsford, Essex, CM1 6DT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.beaulieuparkschool.com/
       NUTS Code: UKH3
   
   5: Contracting Authority
       The Tyrrells Primary School
       Tavistock Road, Springfield, Chelmsford, Essex, CM1 6JN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.tyrrellsprimary.com/
       NUTS Code: UKH3
   
   6: Contracting Authority
       The Boswells School
       Burnham Road, Chelmsford, Essex, CM1 6LY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.boswells-school.com/
       NUTS Code: UKH3