UK-Banbury: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Chenderit School
Archery Road, Middleton Cheney, Banbury, OX17 2QR, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.chenderit.northants.sch.uk/
NUTS Code: UKF24

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Chenderit School ~ Cleaning Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The School is looking for a contractor capable of providing a dedicated, professional and consistent cleaning service to the School throughout the year, with robust, proactive, reactive and responsive management support and the ability to provide contingency cleaning resources if required

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 742,617.7

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKF24 - West Northamptonshire

Main site or place of performance:
West Northamptonshire


II.2.4) Description of the procurement: Chenderit School is a coeducational 11–18 state secondary school with specialist status in the visual arts in Middleton Cheney near Banbury. ‘At Chenderit School we pursue excellence academically and in all other spheres of school life. To achieve this, we strive to: •inspire all students to engage in learning in the widest possible sense so that they develop the skills necessary to be successful in school, at work and in the wider community; •support one another to become resilient, independent, adaptable and resourceful learners and leaders whose successes are celebrated; •develop ambitious students, staff and governors who understand that we are in competition with the global community; •foster community-wide respectful, trusting, compassionate, empathetic relationships through which students and staff enjoy and achieve; •enable students, staff, governors, parents and carers to embrace their role and to contribute effectively in supporting learning and progress and •develop a culture in which skilled and passionate staff draw on best local, national and global practice.’ Cleaning services are currently provided by a specialist contract cleaner who took the service over from an in-house service in Summer 2021. The fabric of the school overall is in reasonable condition and the school has an eclectic mix of late 70’s original blocks and modern 21st century additions, also due to the school’s artistic bias, there are larger than standard areas of art/DT/ woodwork areas. TUPE shall apply to this contract. The current regime is to clean the school after the school day has finished, The successful Supplier will be required to provide Cleaning services for Chenderit School at the following address: Archery Road Middleton Cheney Banbury OX17 2QR The school has a footprint of 7,044m2 and there is currently a team of a supervisor and approximately 11 cleaners with a target of 170 hours of cleaning time. Cleaning services will be required throughout term time with sufficient service provision during holidays to conduct period cleaning tasks and prepare the school for re-occupation. The School is looking for a contractor capable of providing a dedicated, professional and consistent cleaning service to the School throughout the year, with robust, proactive, reactive and responsive management support and the ability to provide contingency cleaning resources if required. The contractor will employ all cleaning staff and provide the necessary cleaning equipment and materials. We are seeking a suitably experienced contractor who has current experience of working and achieving consistency within the secondary school or HE / FE marketplace, ideally with a strong operational base within the Banbury area, thus allowing for responsive, contract support, regular meeting cycle with stakeholders and management of cleaning staff. The contract will commence on 1st August 2024 for an initial period of 3 years, with the option to extend by mutual agreement for a further two periods of one year. This contract will be fixed price in nature with the successful contractor working to an output cleaning specification which complies with the British Institute of Cleaning Science (BICSc) standards. The estimated contract value is £120,000 net of VAT per annum (~£600k over five years). The successful tenderer will be required to formally report each month on cleaning standard performance, labour levels and operational matters, which will be monitored by the Litmus Partnership Ltd. See SQ Document for more information.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Please note this is a Contract Award Notice. This contract has already been awarded.


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2023/S 000-033724



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 02/04/2024

V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
KGB Cleaning South West Ltd, 06941723
10 Hillside, Burghfield Common, Reading, Reading, RG7 3BQ, United Kingdom
NUTS Code: UKJ1
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 600,000
Total value of the contract/lot: 742,617.7
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=857922155

VI.4) Procedures for review

VI.4.1) Review body
Chenderit School
Archery Road, Middleton Cheney, Banbury, OX17 2QR, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 25/04/2024