The Litmus Partnership: Chenderit School ~ Cleaning Tender

UK-Banbury: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Chenderit School
       Archery Road, Middleton Cheney, Banbury, OX17 2QR, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.chenderit.northants.sch.uk/
       NUTS Code: UKF24

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Chenderit School ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The School is looking for a contractor capable of providing a dedicated, professional and consistent cleaning service to the School throughout the year, with robust, proactive, reactive and responsive management support and the ability to provide contingency cleaning resources if required

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 742,617.7
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKF24 - West Northamptonshire
   
      Main site or place of performance:
      West Northamptonshire
             

      II.2.4) Description of the procurement: Chenderit School is a coeducational 11–18 state secondary school with specialist status in the visual arts in Middleton Cheney near Banbury. ‘At Chenderit School we pursue excellence academically and in all other spheres of school life. To achieve this, we strive to: •inspire all students to engage in learning in the widest possible sense so that they develop the skills necessary to be successful in school, at work and in the wider community; •support one another to become resilient, independent, adaptable and resourceful learners and leaders whose successes are celebrated; •develop ambitious students, staff and governors who understand that we are in competition with the global community; •foster community-wide respectful, trusting, compassionate, empathetic relationships through which students and staff enjoy and achieve; •enable students, staff, governors, parents and carers to embrace their role and to contribute effectively in supporting learning and progress and •develop a culture in which skilled and passionate staff draw on best local, national and global practice.’ Cleaning services are currently provided by a specialist contract cleaner who took the service over from an in-house service in Summer 2021. The fabric of the school overall is in reasonable condition and the school has an eclectic mix of late 70’s original blocks and modern 21st century additions, also due to the school’s artistic bias, there are larger than standard areas of art/DT/ woodwork areas. TUPE shall apply to this contract. The current regime is to clean the school after the school day has finished, The successful Supplier will be required to provide Cleaning services for Chenderit School at the following address: Archery Road Middleton Cheney Banbury OX17 2QR The school has a footprint of 7,044m2 and there is currently a team of a supervisor and approximately 11 cleaners with a target of 170 hours of cleaning time. Cleaning services will be required throughout term time with sufficient service provision during holidays to conduct period cleaning tasks and prepare the school for re-occupation. The School is looking for a contractor capable of providing a dedicated, professional and consistent cleaning service to the School throughout the year, with robust, proactive, reactive and responsive management support and the ability to provide contingency cleaning resources if required. The contractor will employ all cleaning staff and provide the necessary cleaning equipment and materials. We are seeking a suitably experienced contractor who has current experience of working and achieving consistency within the secondary school or HE / FE marketplace, ideally with a strong operational base within the Banbury area, thus allowing for responsive, contract support, regular meeting cycle with stakeholders and management of cleaning staff. The contract will commence on 1st August 2024 for an initial period of 3 years, with the option to extend by mutual agreement for a further two periods of one year. This contract will be fixed price in nature with the successful contractor working to an output cleaning specification which complies with the British Institute of Cleaning Science (BICSc) standards. The estimated contract value is £120,000 net of VAT per annum (~£600k over five years). The successful tenderer will be required to formally report each month on cleaning standard performance, labour levels and operational matters, which will be monitored by the Litmus Partnership Ltd. See SQ Document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note this is a Contract Award Notice. This contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-033724
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 02/04/2024

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             KGB Cleaning South West Ltd, 06941723
             10 Hillside, Burghfield Common, Reading, Reading, RG7 3BQ, United Kingdom
             NUTS Code: UKJ1
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 600,000          
         Total value of the contract/lot: 742,617.7
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=857922155

   VI.4) Procedures for review

      VI.4.1) Review body
          Chenderit School
          Archery Road, Middleton Cheney, Banbury, OX17 2QR, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 25/04/2024