UK-Norfolk: School catering services.
Section I: Contracting Authority
I.1) Name and addresses
Sapientia Education Trust
Wymondham College, Wymondham, Norfolk, NR18 9SZ, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.se-trust.org/
NUTS Code: UKH15
I.2) Joint procurement
The contract involves joint procurement: Yes.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/RH6TA7FX6G
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Sapientia Education Trust ~ Catering Tender
Reference Number: Not provided
II.1.2) Main CPV Code:
55524000 - School catering services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: The successful Supplier will be required to provide Catering Services for fifteen schools within the trust, six secondary schools and nine primaries, situated in Norfolk, centred around Norwich and Northern Suffolk.
II.1.5) Estimated total value:
Value excluding VAT: 1,700,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
NF Norfolk Island

II.2.4) Description of procurement: The Sapientia Education Trust (SET) was established in 2016 with the purpose of bringing like-minded schools together to work in partnership to deliver a world class education to pupils in Norfolk and Suffolk. The term Sapientia comes from the motto of the founding school, Wymondham College, and means wisdom.
‘Our work is cross-phase and involves a strong commitment to staff development and on-going training for all staff in our schools. We believe that collaboration and partnership work helps raise standards and we work with a range of schools within and beyond our Trust.’
SET currently consists of 7 secondary schools and 10 primary schools, educating 5,500 pupils. We range in size from the largest state boarding school in the UK, to several very small, rural schools.’ SET’s school facilities range from the very modern to old Victorian premises.
Current catering service annual turnover for the fifteen schools in scope is estimated to be in excess of £1.7million per annum.
The contract is likely to be for an initial 3 year term with the opportunity to extend by mutual agreement for a further two years (3+1+1).
The principle aim of this process will be to realise the benefits of a single specialist service provider. This Is a key strategic project for catering that will bundle six secondary schools together alongside nine primaries of varying size, that should attract in-form education sector caterers to make confident and commercially attractive bids.
Please see SQ document for more information.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1,700,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/09/2024 / End: 31/08/2029
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 23/02/2024 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 18/03/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Norfolk:-School-catering-services./RH6TA7FX6G

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/RH6TA7FX6G
VI.4) Procedures for review
VI.4.1) Review body:
Sapientia Education Trust
Wymondham College, Wymondham, Norfolk, NR18 9SZ, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 15/01/2024

Annex A



IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
Burston Primary School
Crown Green, Burston, Diss, IP22 5TZ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.burston-tivetshall-schools.co.uk/
NUTS Code: UKH17

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
2: Contracting Authority
Ghost Hill Infant and Nursery School
Eastfield, Taverham, Norwich, NR8 6PJ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.ghosthill.norfolk.sch.uk/
NUTS Code: UKH15

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
3: Contracting Authority
Great Hockham Primary School and Nursery
Watton Road, Great Hockham, Norfolk, IP24 1PB, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.greathockhamprimary.org/
NUTS Code: UKH15

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
4: Contracting Authority
Old Buckenham Primary School
Abbey Road, Old Buckenham, Attleborough, Norfolk, NR17 1RH, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.oldbuckprimary.org/
NUTS Code: UKH15

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
5: Contracting Authority
Rockland Primary School
School Lane, Rockland St. Mary, Norwich, NR14 7EU, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.rockland-surlingham-schools.co.uk/
NUTS Code: UKH15

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
6: Contracting Authority
Seething & Mundham Primary School
Brooke Road, Seething, Norwich, Norfolk, NR15 1DJ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.seethingprimary.org/
NUTS Code: UKH15

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
7: Contracting Authority
Surlingham Primary School
Walnut Hill, Surlingham, Norwich, NR14 7DQ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.rockland-surlingham-schools.co.uk/
NUTS Code: UKH15

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
8: Contracting Authority
Tivetshall Primary School
School Road, Norwich, NR15 2BP, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.burston-tivetshall-schools.co.uk/
NUTS Code: UKH15

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
9: Contracting Authority
White House Farm Primary School
Mallard Way, Sprowston, Norwich, NR7 8DN, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.whitehousefarmprimary.org/
NUTS Code: UKH15

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
10: Contracting Authority
Framingham Earl High School
Norwich Road, Norwich, Norfolk, NR14 7QP, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.framinghamearlhighschool.co.uk/
NUTS Code: UKH15

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
11: Contracting Authority
Fakenham Academy
Field Lane, Fakenham, Norfolk, NR21 9QT, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.fakenhamacademynorfolk.org/
NUTS Code: UKH15

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
12: Contracting Authority
Old Buckenham High School
Abbey Road, Old Buckenham, Norfolk, NR17 1RL, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.obhs.co.uk/
NUTS Code: UKH15

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
13: Contracting Authority
Attleborough Academy
9 Norwich Road, Attleborough, Norfolk, NR17 2AJ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.attleboroughacademy.org/
NUTS Code: UKH15

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
14: Contracting Authority
Stradbroke High School
Wilby Road, Stradbroke, Suffolk, IP21 5JN, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.stradbrokehigh.co.uk/
NUTS Code: UKH14

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
15: Contracting Authority
City Academy Norwich
299 Bluebell Road, Norwich, Norfolk, NR4 7LP, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://canorwich.org/
NUTS Code: UKH15