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The Litmus Partnership: Holy Spirit MAC ~ Catering Services Tender

  The Litmus Partnership is using Delta eSourcing to run this tender exercise

Notice Summary
Title: Holy Spirit MAC ~ Catering Services Tender
Notice type: Contract Notice
Authority: The Litmus Partnership
Nature of contract: Services
Procedure: Restricted
Short Description: The Holy Spirit Catholic Multi Academy Company comprises four primary schools and one secondary school serving the catchment area of Nuneaton and Bedworth and North Warwickshire. The schools are: •Our Lady and St Joseph Catholic Academy, Nuneaton •St Anne’s Catholic Academy, Nuneaton •St Benedict’s Catholic Academy, Atherstone •St Francis Catholic Academy, Bedworth •St Thomas More Catholic School and Sixth Form College, Nuneaton
Published: 12/11/2020 10:44
Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-Nuneaton: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             The Holy Spirit Catholic Multi Academy Company
             Riversley Park, Coton Road, Nuneaton, CV11 5TY, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: http://www.holyspiritmac.co.uk
             NUTS Code: UKG13
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/tenders/UK-Nuneaton:-School-catering-services./5W2FZ3H48Q
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Holy Spirit MAC ~ Catering Services Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The Holy Spirit Catholic Multi Academy Company comprises four primary schools and one secondary school serving the catchment area of Nuneaton and Bedworth and North Warwickshire.
The schools are:
•Our Lady and St Joseph Catholic Academy, Nuneaton
•St Anne’s Catholic Academy, Nuneaton
•St Benedict’s Catholic Academy, Atherstone
•St Francis Catholic Academy, Bedworth
•St Thomas More Catholic School and Sixth Form College, Nuneaton       
      II.1.5) Estimated total value:
      Value excluding VAT: 2,387,682       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKG13 Warwickshire
      
      II.2.4) Description of procurement: The Holy Spirit Catholic Multi Academy Company comprises four primary schools and one secondary school serving the catchment area of Nuneaton and Bedworth and North Warwickshire.

Please note that the kitchens at St Thomas More Catholic School and Sixth Form College produce and supply the meals on a daily basis to St Anne’s Catholic Academy.
At St Anne’s Catholic Academy, the kitchen is only used as a service kitchen and has a dishwasher and a hot serving plate, previously this was used as a full production kitchen, however much of this equipment has been removed.

The contract covers the scope for the provision of all catering services within the school, which also includes all hospitality and free issue requirements. The contract awarded will be on a guaranteed performance basis

The duration of the contract being offered is three years commencing on 1 September 2021 and concluding on 31 August 2024, with the potential for an extension of up to a further three years on the same terms and conditions without the right to further extend.

The current contract value is £397,947

The Client wishes for the successful contractor to be able to offer a consistently high standard of food across all schools during the course of this contract term demonstrating innovation, a passion for food and flair

Within all schools the MAC wishes to offer good wholesome healthy eating options within the menus which should be based on the use of fresh ingredients and bakery products sourced through a local supply chain.

Working with the local community is something that the MAC strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from local suppliers (within a 20-mile radius of the school): details should be included within your submission. Providence of supply is important and all ingredients should be of ‘prime quality’ The MAC also wises to achieve as a result of this tender process;

1.Experienced and insightful contract management to promote good levels of communication and engagement with each school and the MAC.
2.Well-trained catering teams at each school, with a focus by the successful contractor on both craft training and customer service.
3.The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students.
4.Innovation and flexibility, with the ability to introduce within the menu current “food trends” and recommend new service initiatives to keep school meals exciting.
5.An effective marketing campaign should be implemented across the MAC that is suitable and appropriate for each school that should be promoted effectively to both pupils and parents alike,
6.There needs to be total transparency with accounts that are clear and easy to understand.
7.To achieve overall value for money is an objective of this tender – However please note that Holy Spirit MAC is not obliged to accept the lowest price and the contract award will be in line with the marking matrix published within the tender specification where an overall focus will be given to food quality, innovation and the quality of the catering offer.

It is expected that MAC will expand during the course of this contract period and the provision of catering services within any further schools when they have joined the MAC may fall under the scope of this contract. The successful Supplier would be expected to provide the catering service within the additional schools, using the same costing model, ratios etc. that they applied to their successful financial submission for the MAC at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAC.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,387,682       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/09/2021 / End: 31/08/2027       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 18/12/2020 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 18/01/2021       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Nuneaton:-School-catering-services./5W2FZ3H48Q

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/5W2FZ3H48Q
   VI.4) Procedures for review
   VI.4.1) Review body:
             The Holy Spirit Catholic Multi Academy Company
       Nuneaton, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 12/11/2020

Annex A


View any Notice Addenda

Holy Spirit MAC ~ Catering Services Tender

UK-Nuneaton: School catering services.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       The Holy Spirit Catholic Multi Academy Company
       Riversley Park, Coton Road, Nuneaton, CV11 5TY, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.holyspiritmac.co.uk
       NUTS Code: UKG13

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement
   
   II.1.1) Title: Holy Spirit MAC ~ Catering Services Tender      Reference number: Not Provided      
   II.1.2) Main CPV code:
      55524000 - School catering services.
   
   II.1.3) Type of contract: SERVICES   
   II.1.4) Short Description: The Holy Spirit Catholic Multi Academy Company comprises four primary schools and one secondary school serving the catchment area of Nuneaton and Bedworth and North Warwickshire.
The schools are:
•Our Lady and St Joseph Catholic Academy, Nuneaton
•St Anne’s Catholic Academy, Nuneaton
•St Benedict’s Catholic Academy, Atherstone
•St Francis Catholic Academy, Bedworth
•St Thomas More Catholic School and Sixth Form College, Nuneaton

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 10/03/2021

VI.6) Original notice reference:

   Notice Reference:    2021 - 238100   
   Notice number in OJ S:    2020/S 224 - 552009
   Date of dispatch of the original notice: 12/11/2020

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority    
      
      VII.1.2) Text to be corrected in original notice No: 1
                  
         Section Number: II.2.4)          
         Lot No: Not provided          
         Place of text to be modified: Description of the procurement:          
         Instead of: The contract awarded will be on a guaranteed performance basis.
The duration of the contract being offered is 3 years commencing on 1 September 2021 and concluding on 31 August 2024, with the potential for an extension of up to a further 3 years on the same terms and conditions without the right to further extend.          
         Read: The contract awarded will be on a guaranteed performance basis.
The duration of the contract being offered is 3 years commencing on 1 August 2021 and concluding on 31 July 2024, with the potential for an extension of up to a further 3 years on the same terms and conditions without the right to further extend.
                                    
      
      VII.1.2) Text to be corrected in original notice No: 2
                                    
         Section Number: II.2.7)          
         Place of text to be modified: Duration of the contract, framework agreement or dynamic purchasing system ~ Start:          
         Instead of:
         Date: 01/09/2021         
         Local Time: Not Provided          
         Read:
         Date: 01/08/2021         
         Local Time: Not provided                   
      
      VII.1.2) Text to be corrected in original notice No: 3
                                    
         Section Number: II.2.7)          
         Place of text to be modified: Duration of the contract, framework agreement or dynamic purchasing system ~ End:          
         Instead of:
         Date: 31/08/2027         
         Local Time: Not Provided          
         Read:
         Date: 31/07/2027         
         Local Time: Not provided                   
   
VII.2) Other additional information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Nuneaton:-School-catering-services./5W2FZ3H48Q

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/5W2FZ3H48Q


View Award Notice

UK-Nuneaton: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The Holy Spirit Catholic Multi Academy Company
       Riversley Park, Coton Road, Nuneaton, CV11 5TY, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.holyspiritmac.co.uk
       NUTS Code: UKG13

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Holy Spirit MAC ~ Catering Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Holy Spirit Catholic Multi Academy Company comprises four primary schools and one secondary school serving the catchment area of Nuneaton and Bedworth and North Warwickshire.
The schools are:
•Our Lady and St Joseph Catholic Academy, Nuneaton
•St Anne’s Catholic Academy, Nuneaton
•St Benedict’s Catholic Academy, Atherstone
•St Francis Catholic Academy, Bedworth
•St Thomas More Catholic School and Sixth Form College, Nuneaton

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,193,941
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG13 - Warwickshire
   
      Main site or place of performance:
      Warwickshire
             

      II.2.4) Description of the procurement: The Holy Spirit Catholic Multi Academy Company comprises four primary schools and one secondary school serving the catchment area of Nuneaton and Bedworth and North Warwickshire.

Please note that the kitchens at St Thomas More Catholic School and Sixth Form College produce and supply the meals on a daily basis to St Anne’s Catholic Academy.
At St Anne’s Catholic Academy, the kitchen is only used as a service kitchen and has a dishwasher and a hot serving plate, previously this was used as a full production kitchen, however much of this equipment has been removed.

The contract covers the scope for the provision of all catering services within the school, which also includes all hospitality and free issue requirements. The contract awarded will be on a guaranteed performance basis

The duration of the contract being offered is three years commencing on 1 September 2021 and concluding on 31 August 2024, with the potential for an extension of up to a further three years on the same terms and conditions without the right to further extend.

The current contract value is £397,947

The Client wishes for the successful contractor to be able to offer a consistently high standard of food across all schools during the course of this contract term demonstrating innovation, a passion for food and flair

Within all schools the MAC wishes to offer good wholesome healthy eating options within the menus which should be based on the use of fresh ingredients and bakery products sourced through a local supply chain.

Working with the local community is something that the MAC strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from local suppliers (within a 20-mile radius of the school): details should be included within your submission. Providence of supply is important and all ingredients should be of ‘prime quality’ The MAC also wises to achieve as a result of this tender process;

1.Experienced and insightful contract management to promote good levels of communication and engagement with each school and the MAC.
2.Well-trained catering teams at each school, with a focus by the successful contractor on both craft training and customer service.
3.The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students.
4.Innovation and flexibility, with the ability to introduce within the menu current “food trends” and recommend new service initiatives to keep school meals exciting.
5.An effective marketing campaign should be implemented across the MAC that is suitable and appropriate for each school that should be promoted effectively to both pupils and parents alike,
6.There needs to be total transparency with accounts that are clear and easy to understand.
7.To achieve overall value for money is an objective of this tender – However please note that Holy Spirit MAC is not obliged to accept the lowest price and the contract award will be in line with the marking matrix published within the tender specification where an overall focus will be given to food quality, innovation and the quality of the catering offer.

It is expected that MAC will expand during the course of this contract period and the provision of catering services within any further schools when they have joined the MAC may fall under the scope of this contract. The successful Supplier would be expected to provide the catering service within the additional schools, using the same costing model, ratios etc. that they applied to their successful financial submission for the MAC at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAC.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 528613    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 27/05/2021

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             abm Catering Ltd, 04168334
             Eagle Court, 63-67 Saltisford, Warwick, CV34 4AF, United Kingdom
             NUTS Code: UKG13
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 1,236,490
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=605295254

   VI.4) Procedures for review

      VI.4.1) Review body
          The Holy Spirit Catholic Multi Academy Company
          Nuneaton, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 24/06/2021