The Litmus Partnership: All Saints Catholic School ~ Catering Tender

UK-Dagenham: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             All Saints Catholic School
             Terling Road, Dagenham, RM8 1D8, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.allsaintsschool.co.uk/
             NUTS Code: UKH3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/X7245J3B57
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: All Saints Catholic School ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: All Saints Catholic School (the Client) invites tenders for the full supply of catering services, based upon the terms and conditions supplied at:
Terling Road,
Dagenham
RM8 1D8       
      II.1.5) Estimated total value:
      Value excluding VAT: 2,250,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: All Saints Catholic School (the Client) invites tenders for the full supply of catering services, based upon the terms and conditions supplied at: Terling Road, Dagenham, RM8 1D8. All Saints Catholic School is an 11-18 Catholic comprehensive located in Dagenham in the Diocese of Brentwood. The school has been recognised not only for its outstanding academic success (rated outstanding at a recent Ofsted) but also for other aspects e.g. we achieved the Gold Artsmark Award, Gold Equalities Award, Gold Mental Health Award, Flagship School for Inclusion Award. The school is presenting an exciting opportunity to partner with a Supplier who is able to deliver their vision of promoting the health and wellbeing of their circa 1300pupils and 180 staff through the catering provision. Due to the timescale available for tender, this opportunity is being procured through an open tender process, with the SQ submission co-terminating with the ITT submission allowing a reduced timeframe, with the new contract term to commence in April 2025 at the start of the Summer term.
Current catering turnover is around £450k per annum, with a lunch only servicer provision specified by the school. The school has designed and refined a particular style of food service, with all ten service points (requiring 14 staff) serving the same replicated offer. This works for the school and the time table and the specification on of this ITT requires this service arrangement to be taken forward into the next catering contract term. Currently there are 10 till service points in three service areas, all replicating the same service offer which is available on a meal deal basis – Mains vary daily but will include Hot entrees with appropriate accompaniments, vegetarian alternatives, jackets & fillings and a selection of hot and cold sandwiches. Each entrée is bundled with Drink and dessert to make up the meal deal. The current offer is visible on the school’s website. The Client would like to see innovative delivery of emerging food trends that are seen on the high-street and in supermarkets that pupils frequent and therefore need to be reflective in the school dining environment. There is a need to maximise sales and uptake to contribute against overheads – this can be achieved by offering a dynamic and bespoke food offering at lunchtime. The key areas of focus for the successful service provider will include;
-Fresh and innovative menus that are nutritionally balanced and appealing;
-The best use of fresh produce and prime cooking;
-Efficient and consistent speed of service with great student and staff interaction;
-Catering staff integration with the School community and support with Curriculum activities.
-Identifying and potential funding of appropriate additions to the existing offer through focused investment in prime cooking and service points
The Client expects the successful Supplier to evidence, through their bid, how they will deliver these focus areas whilst taking on appropriate elements of risk. The client would welcome some incoming investment to upgrade prime cooking capability and the look and feel of the service areas.
The existing team have resilience and consistency in day-to-day production, but in order to produce the innovative and dynamic food offer required they will need to be supported by an engaged operational team that can demonstrate and upskill menu content to provide services that meet expectation.
The Client is seeking a catering service partner that has the ability and appetite to work flexibly and with complete transparency to deliver an exceptional standard of service and take on the development of a loyal and dedicated team. The contract will be for an initial three year-term, (with potential for further extension).
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,250,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2025 / End: 31/03/2030       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/X7245J3B57       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 24/01/2025 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 24/01/2025
         Time: 12:01
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Dagenham:-School-catering-services./X7245J3B57

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/X7245J3B57
   VI.4) Procedures for review
   VI.4.1) Review body:
             All Saints Catholic School
       Terling Road, Dagenham, RM8 1D8, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Internet address: https://www.allsaintsschool.co.uk/
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 10/12/2024

Annex A