The Litmus Partnership: The LEARNERs Trust ~ Catering Tender

UK-Sheffield: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             The LEARNERs Trust
             Eckington Business Centre II, Gosber Street, Eckington, Sheffield, S21 4DA, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: www.learnerstrust.org
             NUTS Code: UKE32
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/R7Q7W39H56
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: The LEARNERs Trust ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide catering services for LEARNERs’ Trust at Twenty - One sites.       
      II.1.5) Estimated total value:
      Value excluding VAT: 6,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKE32 Sheffield
      
      II.2.4) Description of procurement: LEARNERs’ Trust may grow further, with several additional schools becoming part of the Trust during this contract period. The provision of catering services at these schools if they have joined the Trust, or ended their current catering contract, will fall under the scope of this contract. The successful Supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the contract.
Not all the schools have their own kitchen facilities, as detailed above, and it is expected that the successful Supplier will have the experience and ability to offer this type of delivered meal service.
Pupil roll numbers across all 21 sites is currently circa 4117.
Estimated annual turnover value based on the current Universal Free School meal allowance across all 21 locations is circa £1,200,000.00 (1.2 million pounds) per annum including Universal Free School Meals, Free School Meals and cash sales. Current uptake levels vary across all sites and the Trust firmly believes that with improved choice and quality there is a real opportunity to increase levels of uptake.
Please see SQ Document for more information.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 6,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/08/2025 / End: 31/07/2030       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 13/09/2024 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 11/11/2024       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Sheffield:-School-catering-services./R7Q7W39H56

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/R7Q7W39H56
   VI.4) Procedures for review
   VI.4.1) Review body:
             The LEARNERs Trust
       Eckington Business Centre II, Gosber Street, Eckington, Sheffield, S21 4DA, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 05/08/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Ashgate Croft Special School
       Ashgate Road, Chesterfield, Derbyshire, S40 4BN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/ashgate-croft/
       NUTS Code: UKF1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       Brimington Junior School
       Springvale Road, Brimington, Chesterfield, Derbyshire, S43 1HF, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/brimington-juniors/
       NUTS Code: UKF1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       Brimington Manor Infant & Nursery School
       Chesterfield, Derbyshire, S43 1NT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/brimington-manor/
       NUTS Code: UKF1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       Brookfield Primary School
       The Hollow, Mickleover, Derby, DE3 0BW, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/brookfield-primary/
       NUTS Code: UKF11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      5: Contracting Authority
       Catcliffe Primary School
       Rotherham Road, Catcliffe, Rotherham, S60 5SW, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/catcliffe-primary/
       NUTS Code: UKE31

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      6: Contracting Authority
       Chaddesden Park Primary School
       Carson Road, Chaddesden, Derby, DE21 6JW, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/chaddesden-park-primary/
       NUTS Code: UKF11

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      7: Contracting Authority
       Eckington Junior School
       School Street, Eckington, Sheffield, S21 4FL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/eckington-juniors/
       NUTS Code: UKF1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      8: Contracting Authority
       High Greave Junior School
       High Greave Road, East Herringthorpe, Rotherham, S65 3LZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/high-greave-juniors/
       NUTS Code: UKE31

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      9: Contracting Authority
       High Greave Infant School
       High Greave Road, East Herringthorpe, Rotherham, S65 3LZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/high-greave-infants/
       NUTS Code: UKE31

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      10: Contracting Authority
       Mary Swanwick Primary School
       Church Street North, Chesterfield, S41 9QW, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/mary-swanwick-primary/
       NUTS Code: UKF1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      11: Contracting Authority
       New Whittington Primary School
       New Whittington, Chesterfield, Derbyshire, S43 2AQ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/new-whittington-primary/
       NUTS Code: UKF1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      12: Contracting Authority
       Somercotes Infant School
       Nottingham Road, Somercotes, Alfreton, Derbyshire, DE55 4LY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/somercotes-infants-nursery/
       NUTS Code: UKF1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      13: Contracting Authority
       Somerlea Park Junior School
       Bank Street, Somercotes, Alfreton, Derbyshire, DE55 4JE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/somerlea-park-juniors/
       NUTS Code: UKF1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      14: Contracting Authority
       Westfield Infant School
       Vincent Crescent, Storrs Road, Chesterfield, Derbyshire, S40 3NW, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/westfield-infants/
       NUTS Code: UKF1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      15: Contracting Authority
       Old Hall Junior School
       Old Road, Chesterfield, Derbyshire, S40 3QR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/old-hall-juniors/
       NUTS Code: UKF1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      16: Contracting Authority
       Walton Holymoorside Primary School
       Holymoor Road, Holymoorside, Chesterfield, Derbyshire, S42 7DU, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/walton-holymoorside-primary/
       NUTS Code: UKF1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      17: Contracting Authority
       Holme Hall Primary School
       Taddington Road, Chesterfield, Derbyshire, S40 4RL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/holme-hall-primary/
       NUTS Code: UKF1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      18: Contracting Authority
       Hodthorpe Primary School
       Queen's Road, Hodthorpe, Worksop, Nottinghamshire, S80 4UT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://thelearnerstrust.org/hodthorpe-primary/
       NUTS Code: UKF1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      19: Contracting Authority
       Ridgeway Primary School
       Main Road, Ridgeway, Sheffield, S12 3XR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ridgewayprimary.com/
       NUTS Code: UKE32

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      20: Contracting Authority
       Killamarsh Junior School
       Sheffield Road, Killamarsh, Sheffield, S21 2EA, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.killamarshjunior.com/
       NUTS Code: UKE32

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      21: Contracting Authority
       Birk Hill Infant & Nursery School
       Chestnut Avenue, Eckington, Sheffield, S21 4BE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.birkhill.derbyshire.sch.uk/
       NUTS Code: UKE32