The Litmus Partnership: Folio Education Trust ~ Cleaning Services Tender

UK-Surrey: School cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             Folio Education Trust
             Croydon Road, Wallington, Surrey, SM6 7PH, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.folio-education.co.uk/
             NUTS Code: UKJ2
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Surrey:-School-cleaning-services./GG65EVZ69X
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Folio Education Trust ~ Cleaning Services Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      90919300 - School cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Folio Education Trust.       
      II.1.5) Estimated total value:
      Value excluding VAT: 484,173       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKJ2 Surrey, East and West Sussex
      
      II.2.4) Description of procurement: The successful Supplier will be required to provide cleaning services for Folio Education Trust.
Folio Education Trust
Folio Education Trust is a Multi Academy Trust with four schools, including a Secondary Grammar School, a new Free Secondary School which will open in August 2020 and two Primary Schools in the Croydon area.
What do we believe as an organisation?
We believe in the power of collaboration and the importance of developing schools who instil ambition and the desire in every staff member and every young person to discover and achieve their personal best, overcoming any challenge they may face. The Trust is committed to the pursuit of excellence, with young people at the heart of everything we do and personal wellbeing prioritised at every stage. We believe in ourselves. We believe in each other.
Our Mission and Purpose ~ why do we exist?
To provide inspiring and safe places to learn, where young people are respected, their talents nurtured and where they are able to thrive. Folio schools offer young people the best chance to lead happy, healthy lives and to be responsible, active citizens.
In Folio schools:Young people are healthy and happy; Young people feel safe; Young people have good relationships; Young people become active and involved in school life and the wider world.

Our Vision and Goals ~ where will we be by 2025?
By 2025, we aim to establish a wider family of collaborative Primary and Secondary Schools supporting over 5,000 young people and 500 staff all working towards the following outcomes:
Goal #1 - We will deliver outstanding educational standards across all Folio schools, ensuring that we have the capacity to create a sustainable and collaborative model of school improvement which continually evaluates, develops and celebrates success.
Goal #2 - We will recognise the rights of all young people, ensuring that daily school life gives children the best chance to lead happy, healthy lives and the opportunity to become responsible, active citizens.
Goal #3 - We will be an employer of choice, providing good people management, transformational leadership and opportunities for all staff to fulfil their potential. We will recognise the importance of investing in staff and focusing upon people’s wellbeing.
Goal #4 - We will provide a shared services model for all Folio schools which listens, understands and anticipates the needs of the people that are being served. Through a process of identifying and mitigating risks we will deliver excellent value for money and efficient resource management.
Wallington County Grammar School
Wallington County Grammar School is an 'Outstanding' Grammar School for boys, which welcomes girls into the Sixth Form. WCGS blends the best of tradition with innovation to engage and inspire students to be the very best they can be. The school has 1,100 students and 103 staff.
Coombe Wood School
Coombe Wood School is a brand new comprehensive Free School for students from 11 - 18 years old. The School’s core values and specialism are linked to Health Related Fitness. The school will have a phased opening with the Sports Block being delivered in August 2020 and the Teaching Block in September 2020. The school will also phase its pupil intake until it reaches capacity in September 2023.
St Peter’s Primary School
St Peter's is a two form entry Primary School. The School ensures personal and academic success for all by focusing on essential core skills and an exciting and memorable curriculum. The school has 414 pupils and 70 staff.

The contract being tendered is for three years in duration from August 2020 until August 2023 with an option to extend for a further two years at the discretion of the Client. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

Please find more details within the SQ Document.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 484,173       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/08/2020 / End: 31/07/2025       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity, please click here: https://litmustms.co.uk/respond/GG65EVZ69X       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 02/03/2020 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 27/03/2020       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the
closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this
contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for
this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of
the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but
shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more
highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Litmus Tender Management System portal at: https://litmustms.co.uk/tenders/UK-Surrey:-School-cleaning-services./GG65EVZ69X
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Surrey:-School-cleaning-services./GG65EVZ69X

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/GG65EVZ69X
   VI.4) Procedures for review
   VI.4.1) Review body:
             Folio Education Trust
       Croydon Road, Wallington, Surrey, SM6 7PH, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 27/01/2020

Annex A