The Litmus Partnership: Richard Huish Trust ~ Catering Services Tender

UK-Taunton: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Richard Huish Trust
             c/o Richard Huish College, South Road, Taunton, TA1 3DZ, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: http://www.richardhuishtrust.co.uk
             NUTS Code: UKK23
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/FMEH33642H
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Richard Huish Trust ~ Catering Services Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier/s will be required to provide catering services for Richard Huish Trust at the following locations:
•Richard Huish College
•Taunton Academy
The contract start date is 1 August 2020 for Richard Huish College and 1 September 2020 for The Taunton Academy.       
      II.1.5) Estimated total value:
      Value excluding VAT: Not Provided       
      Currency: Not Provided
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Richard Huish College       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      55524000 - School catering services.
      
      II.2.3) Place of performance:
      UKK23 Somerset
      
      II.2.4) Description of procurement: Richard Huish College
Based in Taunton, Richard Huish College is more than a Sixth Form College. Huish delivers high quality education to 2,400 students a year with around 250 teaching and support staff. Rated ‘Outstanding’ by Ofsted, it is a place where you can expand your horizons and develop among like-minded people. The Richard Huish Group is an independent charitable organisation established by Richard Huish College, an academy sponsor approved by the Department for Education, to support local schools. Richard Huish has a clear vision to provide exceptional education and training through the delivery of a holistic and vocational curriculum. Huish is one of the leading inspected state Sixth Form Colleges in the country and regularly ranked amongst the best state colleges nationally for A Level results.
As a Tier 4 Sponsor with UK Visas and Immigration we welcome applications from students around the world to study at our elite English college alongside British students.
Catering requirements on site include a refectory for breakfast, mid-morning break and lunch, Costa Coffee outlet, other food outlets, vending machines and hospitality events, both in and out of core times.
Oak House Accommodation
Oak House is our purpose-built student accommodation which opened in September 2017. This house offers our students a more independent living experience in preparation for university life and beyond. Oak House is walking distance to college, allowing for easy access into college life, both academically and socially.
Oak House offers a fantastic communal area and living space downstairs, and has both single and twin bedrooms. All rooms are en-suite. Catering requirements are breakfast and a 3-course evening meal to be provided each day.
The contract/s covers the scope for the provision of all catering services on each site plus send-out meals to two local primary schools from The Taunton Academy, and meals for Oak House at Richard Huish College 7 days per week.
Contract value over the two of sites is circa £475,000 per year: Richard Huish College £322k and The Taunton Academy £157k.
The tender will be managed on a group basis; however, the College and the Academy will require individual operational budgets and contracts, and may wish to appoint the Supplier they would like for their particular site. As the contract will not therefore necessarily be awarded on a group basis, Suppliers will have the option to show additional financial benefits on a separate upload if one or more site were to be awarded to one Supplier.
The contract/s will be awarded for three years with a possible extension of two years by mutual consent and on the same terms and conditions as the original contract/s.
Please note the site visits will be held on 16 April 2020 at the same time at each site. Suppliers are to arrive at the relevant site reception 15 minutes prior to breakfast and mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service. With regard to Oak house this will be visited to view the evening meal.
Please note that no further unit site visits will be held after this date.
Each Suppliers’ site visit attendees will need to be notified to Ruth Lile by 13 April 2020.
Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/08/2020 / End: 31/07/2025       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/FMEH33642H       
II.2) Description Lot No. 2
      
      II.2.1) Title: The Taunton Academy       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      55524000 - School catering services.
      
      II.2.3) Place of performance:
      UKK23 Somerset
      
      II.2.4) Description of procurement: The Taunton Academy
The Taunton Academy is the first academy to join the Richard Huish Trust, part of the Richard Huish College ~ the Trust’s vision is to provide exceptional education and training, through the delivery of a holistic academic and vocational curriculum. This is delivered through the core values that shape the behaviour of all trust members.
The Taunton Academy is committed to providing a wide range of opportunities to ensure all students make the most of their learning and participate fully in academy and community life. We pride ourselves on being an extremely caring school. Our students feel safe, cared for and are aware of the help they can access when issues arise. We have an exceptional pastoral team who get to know students and their families. The academy has three core values: Aspiration, Integrity and Respect. These are at the centre of everything we do and are reinforced by the three academy rules of Ready, Respect and Safe.
Our new buildings mean that students are able to study within state-of-the-art facilities. There is a wide choice of academic and vocational routes for students, taught by a dedicated and highly skilled teaching team with cutting edge information technology. The curriculum is designed so that all students have the opportunity to take part in enrichment and extra-curricular activities which develop their interests and aspirations. Students progress at a pace which encourages them to attain at the very highest level.
Whatever our students’ interests or aptitudes, we aim to provide an approach that deals with their needs on an individual basis. Our unique partnership with Richard Huish College allows us to provide exceptional progression opportunities for all our students and allows them to access opportunities to enhance their educational development.
We are committed to working with over 700 students, their families and the local community to ensure every child unlocks his or her full potential and achieves beyond what might be expected. Numbers will grow at this school due to the development of new houses in the area. There are around 120 teaching and support staff.
Catering requirements are for breakfast, mid-morning break and lunch and hospitality.

The contract/s covers the scope for the provision of all catering services on each site plus send-out meals to two local primary schools from The Taunton Academy, and meals for Oak House at Richard Huish College 7 days per week.
Contract value over the two of sites is circa £475,000 per year: Richard Huish College £322k and The Taunton Academy £157k.
The tender will be managed on a group basis; however, the College and the Academy will require individual operational budgets and contracts, and may wish to appoint the Supplier they would like for their particular site. As the contract will not therefore necessarily be awarded on a group basis, Suppliers will have the option to show additional financial benefits on a separate upload if one or more site were to be awarded to one Supplier.
The contract/s will be awarded for three years with a possible extension of two years by mutual consent and on the same terms and conditions as the original contract/s.
Please note the site visits will be held on 16 April 2020 at the same time at each site. Suppliers are to arrive at the relevant site reception 15 minutes prior to breakfast and mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service. With regard to Oak house this will be visited to view the evening meal.
Please note that no further unit site visits will be held after this date.
Each Suppliers’ site visit attendees will need to be notified to Ruth Lile by 13 April 2020.
Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/09/2020 / End: 31/08/2025       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/Q55JMPTMVH       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 13/03/2020 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 10/04/2020       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Taunton:-School-catering-services./FMEH33642H

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/FMEH33642H
   VI.4) Procedures for review
   VI.4.1) Review body:
             Richard Huish Trust
       Taunton, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 07/02/2020

Annex A