The Litmus Partnership: Carmel College ~ Building and Maintenance Services

UK-Merseyside: Facilities management services.
Section I: Contracting Authority
      I.1) Name and addresses
             Carmel College
             334 Prescot Road, Saint Helens, Merseyside, WA10 3AG, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.carmel.ac.uk/
             NUTS Code: UKD7
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/8BT269894Y
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Carmel College ~ Building and Maintenance Services       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      79993100 - Facilities management services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide Facilities Management services for Carmel College.       
      II.1.5) Estimated total value:
      Value excluding VAT: 560,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKD7 Merseyside
      
      II.2.4) Description of procurement: About Carmel College and its vision
Carmel College is an outstanding college that is a centre of educational excellence, it has a vibrant and caring community. Carmel is a Catholic sixth form college for the whole community and, as such, excellence, support, challenge, care and opportunity are at the heart of everything.

Carmel delivers over 40 courses, Carmel+ including the High Achievers+ and Enrichment Programmes as well as the academic and wider support and facilities.

Carmel’s Vision – A Catholic College for the Community
•is founded on the person, example and teaching of Jesus Christ
•acknowledges the need for God and for the guidance of the Holy Spirit in the creation of a truly Christian community
•believes that every individual is made in the image and likeness of God, to be valued, respected, nurtured and challenged
•promotes self-esteem of the individual and enables students to make a valuable contribution to society
•upholds Gospel values of justice, love, peace, reconciliation and concern for the disadvantaged
•celebrates the richness of creation; respects and explores differences of faith and culture; and fosters ecumenical collaboration.

All members of the College Community are expected to make an active contribution to this Vision.
Carmel is made up of 5 buildings of varying ages. As well as substantial grounds to include pitches and sports fields. It has its own site team which will remain with the College but is limited with technology to support M&E activity.
The M&E services are delivered by a number of contractors, all using their own systems and having various methods of reporting. Whilst documentation is clear and up to date, there is no central system in which to hold it and therefore manual processes are currently adopted.
The College is looking for a trusted partner, who will self-deliver a high proportion of the Hard services, to include Maintenance and PPM planning and reactive works. With the delivery of services should come a comprehensive technology package, giving the client access to all files and statutory documents, as well as a compliance and helpdesk log oversight.
There will also be an opportunity for the preferred supplier to support the College on Asset Lifecycle Planning and Capital Projects, which sit outside of the scope of this contract.
The ‘education' experienced partner must support the delivery model with technology to drive a transparent approach which remains compliant at all times.
The full services in scope are:
- Mechanical Equipment Includes HVAC,( AHUs, A/C, boilers, gas Installation, air supply and extraction)
- Catering Equipment
- Emergency lighting
- Fixed Wire Testing
- Electrical System maintenance
- Emergency Lighting Testing
- Fire Alarms
- Lightening Protection Testing
- Cold Water Services
- Hot & Cold Temperature Checks
- General above ground plumbing
- Drainage
- Shower heads
- Basin Traps
- Checks and Servicing Burners
- Gas tightness and certification.
- Pumps
- Pressurisation Units
- Refrigerant Systems
- Air Conditioning Systems Filter Clean & Changes
- Supply & Extract Fans
- Fire Fighting Equipment
- Fire Door maintenance
- PAT Testing
- Testing Restraining Wires installed for Access Safety on roofs.
- Cleaning Gutters, valleys and roof areas where leaves and other deleterious matter collects Sedum Roofs, weeding and general maintenance.
- Fabric Maintenance

Suppliers should note that any staff, be they provided by the supplier or a subcontractor, must have DBS checks in place before attending the College. These must be provided ahead of time, in order that the College can complete registration.

The current 3 Year contract value is circa £336k
The contract will commence October 2024 for an initial period of 3 years, with the opportunity to extend for a further period of 1+ 1 years at the discretion of the client.

See SQ Document for more information
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 560,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 23/10/2024 / End: 22/10/2029       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted Acclerated   
      Justification for the choice of accelerated procedure: Due to the current contract end dates and requirement for a new contract to be in place by October half term 2024, the is a requirement for an accelerated process. This will enable a reasonable mobilisation period to ensure a stable start to the new contract moving forward.   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 17/05/2024 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 10/06/2024       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Until: 22/10/2027
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Merseyside:-Facilities-management-services./8BT269894Y

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/8BT269894Y
   VI.4) Procedures for review
   VI.4.1) Review body:
             Carmel College
       334 Prescot Road, Saint Helens, Merseyside, WA10 3A, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 23/04/2024

Annex A