The Litmus Partnership: London Design & Engineering UTC ~ Cleaning Tender

The Litmus Partnership is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	London Design & Engineering UTC ~ Cleaning Tender
Notice type:	Contract Notice
Authority:	The Litmus Partnership
Nature of contract:	Services
Procedure:	Restricted
Short Description:	The successful Supplier will be required to provide Cleaning services for London Design & Engineering UTC.
Published:	21/02/2020 12:03

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-London: School cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             London Design & Engineering UTC
             15 University Way, London, E16 2RD, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.ldeutc.co.uk/
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/24N7CSF64F
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: London Design & Engineering UTC ~ Cleaning Tender
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      90919300 - School cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide Cleaning services for London Design & Engineering UTC.
      II.1.5) Estimated total value:
      Value excluding VAT: 439,300
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      Not Provided
      II.2.3) Place of performance:
      UKI LONDON

      II.2.4) Description of procurement: The successful Supplier will be required to provide Cleaning services for London Design & Engineering UTC.
College overview
London Design & Engineering UTC in Newham, London was opened in 2016 as a brand new, state of the art University Technical College. The College is a state funded Academy College and services learners from year 9 to year 13, as well as a small cohort of apprentice learners. In January 2019 the College moved into its brand new purpose built permanent building on the Dock side of London’s Royal Albert Dock. The College currently has 637 learners on roll and 73 (FTE) teaching and support staff (growing to 750 learners within three years).
Tender information:
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the learners and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide a College that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1st August 2020 to 31st July 2023 with the option to extend for a maximum of a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
It should also be noted that the College is situated in a brand new, purpose build and state-of-the-art permanent building, and as such is in an excellent condition, the Supplier should ensure that from a cleaning perspective this condition of excellence is maintained.
Please be advised that the cleaning service is currently contracted to Nviro Ltd.

Please find further details within the SQ Document.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 439,300
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/08/2020 / End: 31/07/2025
      This contract is subject to renewal: No
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10
      Objective criteria for choosing the limited number of candidates: Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process.
Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be
taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers
with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         The procurement involves the setting up of a dynamic purchasing system - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 27/03/2020 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 17/04/2020
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted No
   Electronic payment will be used No
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the
closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this
contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for
this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of
the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but
shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more
highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-School-cleaning-services./24N7CSF64F

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/24N7CSF64F
   VI.4) Procedures for review
   VI.4.1) Review body:
             London Design & Engineering UTC
       15 University Way, London, E16 2RD, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 21/02/2020

Annex A

View any Notice Addenda

London Design & Engineering UTC ~ Cleaning Tender

UK-London: School cleaning services.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       London Design & Engineering UTC
       15 University Way, London, E16 2RD, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ldeutc.co.uk/
       NUTS Code: UKI

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: London Design & Engineering UTC ~ Cleaning Tender      Reference number: Not Provided
   II.1.2) Main CPV code:
      90919300 - School cleaning services.

   II.1.3) Type of contract: SERVICES
   II.1.4) Short Description: The successful Supplier will be required to provide Cleaning services for London Design & Engineering UTC.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 04/12/2020

VI.6) Original notice reference:

   Notice Reference:    2020 - 234659
   Notice number in OJ S:    2020/S 39 - 93724
   Date of dispatch of the original notice: 21/02/2020

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: II.2.4)
         Lot No: Not provided
         Place of text to be modified: Description of the procurement:
         Instead of: The contract being tendered is for 3 years in duration from 1.8.2020 to 31.7.2023 with the option to extend for a maximum of a further 2 years at the discretion of the client.
         Read: The contract being tendered is for 3 years in duration from 1.4.2021 to 31.03.2024 with the option to extend for a maximum of a further 2 years at the discretion of the client.


      VII.1.2) Text to be corrected in original notice No: 2

         Section Number: II.2.7)
         Place of text to be modified: Duration of the contract, framework agreement or dynamic purchasing system ~ Start :
         Instead of:
         Date: 01/08/2020
         Local Time: Not Provided
         Read:
         Date: 01/04/2021
         Local Time: Not provided

      VII.1.2) Text to be corrected in original notice No: 3

         Section Number: II.2.7)
         Place of text to be modified: Duration of the contract, framework agreement or dynamic purchasing system ~ End :
         Instead of:
         Date: 31/07/2025
         Local Time: Not Provided
         Read:
         Date: 31/03/2026
         Local Time: Not provided

VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the
closing date and time.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-London:-School-cleaning-services./24N7CSF64F

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/24N7CSF64F

View Award Notice

UK-London: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       London Design & Engineering UTC
       15 University Way, London, E16 2RD, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ldeutc.co.uk/
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: London Design & Engineering UTC ~ Cleaning Tender
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Cleaning services for London Design & Engineering UTC.

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 439,300

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON

      Main site or place of performance:
      LONDON


      II.2.4) Description of the procurement: The successful Supplier will be required to provide Cleaning services for London Design & Engineering UTC.
College overview
London Design & Engineering UTC in Newham, London was opened in 2016 as a brand new, state of the art University Technical College. The College is a state funded Academy College and services learners from year 9 to year 13, as well as a small cohort of apprentice learners. In January 2019 the College moved into its brand new purpose built permanent building on the Dock side of London’s Royal Albert Dock. The College currently has 637 learners on roll and 73 (FTE) teaching and support staff (growing to 750 learners within three years).
Tender information:
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the learners and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide a College that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1st August 2020 to 31st July 2023 with the option to extend for a maximum of a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
It should also be noted that the College is situated in a brand new, purpose build and state-of-the-art permanent building, and as such is in an excellent condition, the Supplier should ensure that from a cleaning perspective this condition of excellence is maintained.
Please be advised that the cleaning service is currently contracted to Nviro Ltd.

Please find further details within the SQ Document.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 39-93724



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 093724
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 08/03/2021

      V.2.2) Information about tenders
         Number of tenders received: 7
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: 7

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             N-Viro Limited, 03032719
             9 Acorn Business Park, Northarbour Road, Portsmouth, PO6 3TH, United Kingdom
             NUTS Code: UKJ3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 481,645
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=584285340

   VI.4) Procedures for review

      VI.4.1) Review body
          London Design & Engineering UTC
          15 University Way, London, E16 2RD, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 08/04/2021