The Litmus Partnership: Yardley Primary School ~ Catering Tender

UK-Birmingham: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Yardley Primary School
       Harvey Road, Yardley, Birmingham, B26 1TD, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.yardleyprimary.org/
       NUTS Code: UKG31

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Yardley Primary School ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Catering services for Yardley Primary School.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,057,456
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG31 - Birmingham
   
      Main site or place of performance:
      Birmingham
             

      II.2.4) Description of the procurement: The school is a four-form entry primary school in Yardley, Birmingham, B26 1TD, with places for 840 pupils. Up to 120 pupils are admitted each September into the reception classes.
Success over the years has been based on good leadership from successive heads and governing bodies and the dedication and hard work of good teachers. The partnership we have with our parents and the exceptional support they give us is the other ingredient that allows us to do our best for children of our community.
Yardley Primary School agrees that school food standards provide an important nutritional safety net. We agree that all food and drink provided by or on behalf of the School shall comply with the school food standards legislation. Similarly, compliance to GDPR and allergen legislation are deemed critical to ensure the overall quality of the catering service is appropriate.
The guaranteed performance contract will commence on 1 April 2024 for an initial period of three years until 31 March 2027, with the opportunity to extend for a further period of two years at the discretion of the school governing body.
The Client expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared in the well-appointed kitchen on-site. The Client expects the successful Supplier to evidence, through their bid, how they shall support and complement their stated target. The Client requires year one menus to be fully compliant with the Food for Life Silver standard.
The contract covers the scope for the provision of catering services, which currently includes morning break, lunch, afternoon break, all hospitality and free issue requirements. There is a ‘before & after School Club’ that is managed directly by the School. Meals shall be charged at £2.40 on consumption for the first year of the contract, with hospitality and free issues at net cost.
The Client intends to focus heavily on healthy, fresh, seasonal, locally sourced produce and sees the catering service as an exciting opportunity to complement the overall pupil experience, through the regular introduction of new ingredients, themed and promotional events. The successful Supplier will be required to play their part in acting as a catalyst for improvement of the pupil experience.
The successful Supplier will work closely with the Client to manage the provision of catering and the overall ‘meal experience. The value of the current catering contract is circa £213K.
Contractor’s thoughts regarding how to support the schools’ catering improvement objectives within the term of the initial contract are welcome. The school has a ParentPay ‘cashless system’ and parents generally pay for a minimum of one week’s meals at a time, enabling planning of catering volumes, with pupils selecting their preferred option at the point of service.
The Client invites bidders to consider offers of appropriate capital investment.
Please see SQ document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a contract award notice, this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-019784
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 17/01/2024

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             abm catering limited, 04168334
             Eagle Court, 63-67 Saltisford, Warwick, Warwick, CV34 4AF, United Kingdom
             NUTS Code: UKG1
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 213,000          
         Total value of the contract/lot: 1,057,456
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=893328588

   VI.4) Procedures for review

      VI.4.1) Review body
          Yardley Primary School
          Harvey Road, Yardley, Birmingham, B26 1TD, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 03/10/2024