The Litmus Partnership: New Regent’s College ~ FM Tender

UK-London: Cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       New Regent’s College
       Nile Street, Hoxton, London, N1 7RD, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.newregentscollege.co.uk/150/welcome-to-new-regents-college
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: New Regent’s College ~ FM Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90910000 - Cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Soft Facilities Management services for New Regents College

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 890,009
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: New Regent's College is Hackney's vocational college and Pupil Referral Unit. We are a mixed provision for primary aged students through to Year 11 of secondary school.
Our Mission Statement
Our mission statement: 'Learning to Succeed' is designed to encapsulate the work we do. Often the young people who attend New Regent's are at risk of failure. Our aim is to equip them with the skills to be successful. The majority of our learners are with us for a limited period of time before returning to mainstream school or starting at a new school. We aim to help learners overcome their barriers to learning, which may be about improving their behaviour or some other aspects of their learning. There is a strong emphasis on literacy and numeracy especially for our younger students.
The College is looking for a trusted partner, who will self-deliver all of the core Soft FM services, outsourcing only the specialist areas.
The ‘education' experienced partner must support the delivery model with technology to drive a transparent approach which delivers the highest levels of service at all times.
A summary of the pertinent points of the project are as follows:
•At present, the delivery of the Soft FM at the College is currently outsourced.
•The full services in scope are:
Soft Services to include:
•Cleaning, Waste and Pest Control
•Security and Building Access Management
•Deliveries
•Ground and Landscape Maintenance
•Health and Safety Management
•Caretaking and Porterage Services
•The annual contract value is £112K
The contract will commence 16th April 2024 for an initial period of 3 years, with the opportunity to extend for a further period of 2 years at the discretion of the governing body.
Please see SQ document for more information

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: This is a Contract Award Notice. This contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-029263
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 20/06/2024

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             GSF London Ltd, 01513016
             Unit 3-4, 1 Teesdale Street, London, E2 6GF, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 560,000          
         Total value of the contract/lot: 890,009
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=874115737

   VI.4) Procedures for review

      VI.4.1) Review body
          New Regent’s College
          Nile Street, Hoxton, London, N1 7RD, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 09/07/2024