The Litmus Partnership: Secondary Schools Consortium ~ Catering Tender

UK-London: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Sacred Heart High School
       212 Hammersmith Road, Hammersmith, London, W6 7DG, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.sacredhearthigh.org.uk/
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Secondary Schools Consortium ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Secondary Schools Consortium is the alias given to the 4 participating academies within the London borough of Hammersmith and Fulham that have joined together for sole purpose of conducting a procurement exercise for the provision of school catering, as such each school remains independent of one another.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 4,347,111
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: The Secondary Schools Consortium is the alias given to the 4 participating academies within the London borough of Hammersmith and Fulham that have joined together for sole purpose of conducting a procurement exercise for the provision of school catering, as such each school remains independent of one another. The group comprises 3 x all girl academies and 1 x coeducation academy which are all located in close proximity of each other. Whilst it is the intention to appoint a single supplier to provide the catering services there might be slight variations in the final requirements between the schools for example Halal meat may not be as important to one school than another Participating Schools Sacred Heart High School 212 Hammersmith Road Hammersmith London W6 7DG Fulham Cross Academy Kingwood Rd Fulham London SW6 6SN Lady Margaret School Parsons Green Fulham London SW6 4UN Fulham Cross Girls’ School & Language College Munster Road Fulham London SW6 6BP Back Ground Sacred Heart High School Catholic Comprehensive Academy for girls with circa 1130 pupils aged 11 -19 with approximately 11% eligible on free school meals Lady Margaret School Church of England Academy for girls with circa 780 pupils aged 11-18 with approximately 11% eligible on free school meals Fulham Cross Girls’ School & Language College Community Academy for Girls with circa 610 pupils aged between 11-18 with approximately 36% eligible on free school meals Fulham Cross Academy Community Coeducational Academy with circa 475 pupils aged between 11-19 with approximately 35% eligible on free school meals. Secondary Schools Consortium Tender for Catering Services ~ Selection Questionnaire Commercial, in confidence. Page 8 of 13 The school is embarking on a new build, which is expected to start around October 2023 and anticipated to last about 1 year. Ultimately, whilst there will be a new kitchen it is expected that the existing kitchen facilities will be utilised throughout the build programme. Basis of Contract The schools are adopters of the London Living Wage and through this tender process wish to appoint a quality catering company to deliver full catering services. The contract will commence from 1st June 2024 and will be for an initial period of 3 years plus an option to extend for a further period of 1 plus 1 years. The revenue is estimated for all schools is circa £750,000 (over 3 years). Objectives The appointed Supplier will have proven experience of delivering quality catering services within secondary schools and should have suitable expertise of successfully increasing pupil meal uptake. With an established record in successfully managing the TUPE process, the Supplier may also be required to apply for ‘Pass Through’ admission agreement (ABS) in order to manage the Local Government Pension Scheme (LGPS) associated with approximately 7 members of the current catering team. Furthermore, the Supplier should ideally have a strong operational base in the local area together with a compelling attitude towards making the lunchtime service appealing, healthy, nutritious and interesting for pupils Ultimately, it is important that the Supplier can demonstrate an ability to manage an efficient catering service through the application of effective staff training, management and quality controls that delivers continual ‘best value’ to all schools.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: This contract has now been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-011896
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 17/05/2024

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Olive Dining Ltd, N/A
             Tandridge District Council Offices, 8 Station Road East, Oxted, RH8 0BT, United Kingdom
             NUTS Code: UKJ2
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,250,000          
         Total value of the contract/lot: 4,347,111
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=866235987

   VI.4) Procedures for review

      VI.4.1) Review body
          Secondary Schools Consortium
          London, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 03/06/2024

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Fulham Cross Girls’ School & Language College
       Munster Road, Fulham, London, SW6 6BP, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Contact: Tenders
       Main Address: https://sites.google.com/fulhamcross.net/fulham-cross-girls-school/home
       NUTS Code: UKI
   
   2: Contracting Authority
       Fulham Cross Academy
       Kingwood Rd, Fulham, London, SW6 6SN, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Contact: Tenders
       Main Address: https://sites.google.com/fulhamcross.net/fulham-cross-academy/home
       NUTS Code: UKI
   
   3: Contracting Authority
       Lady Margaret School
       Parsons Green, Fulham, London, SW6 4UN, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Contact: Tenders
       Main Address: https://ladymargaret.lbhf.sch.uk/
       NUTS Code: UKI