The Litmus Partnership: Westfield Academy ~ Catering Tender

UK-Yeovil: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Westfield Academy
       Stiby Rd,, Yeovil, BA21 3EP, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.westfieldacademy.co.uk/
       NUTS Code: UKK12

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Westfield Academy ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Catering services for Westfield Academy.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 458,161.36
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
   
      Main site or place of performance:
      Bath and North East Somerset, North Somerset and South Gloucestershire
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide Catering services for Westfield Academy. We are proud of our school and consider ourselves to be at the heart of the community of the town of Yeovil and surrounding villages. Our motto is “Seeing the qualities in every child”, with our aim being to ensure all of our students become successful lifelong learners, confident individuals and responsible citizens. All students are members of a tutor group and one of four houses (Aqua, Ignis, Terra and Ventus), which form the basis of inter-house activities and fundraising events. Our dedicated pastoral team ensure children are well supported and cared for. Each year group have their own Head of Year supporting them throughout their time at Westfield. Students are encouraged to make the most of a very wide range of extracurricular opportunities, including The Duke of Edinburgh Award Scheme. Performing Arts are a real strength of Westfield. Many students take advantage of a wide range of specialist music tuition together with our choir, orchestra, string group and contemporary music groups. Students have the opportunity to perform in three concerts each year. Drama and Dance opportunities include an annual school play and further Performing Arts shows all hosted in our theatre. There is a well-regarded, dynamic Food Technology department at Westfield Academy and contractor suggestions on how they could further support and enhance this student activity would be welcomed. The contract covers the scope for the provision of all catering services within the Academy, including hospitality and free issue requirements. The duration of the contract offered is three years commencing on 1 August 2024, concluding on 31 July 2027, with the opportunity to extend by up to an additional two years at the discretion of the governing body. The contract is offered on a ‘guaranteed performance’ basis. Cash Meal Deals are to be at a maximum of £2.60, with Free School Meals provided for circa 260 of the total 1060 pupils charged on consumption with margin applied. Free School Meal eligible pupils must be able to choose ANY meal deal provided to other pupils, using their daily allowance. Hospitality and free issues are recharged on consumption at “net” food cost only. The kitchen enjoyed significant investment 10-years ago, therefore some further investment may be required. It is appreciated that a level of investment may be identified as a requirement of your bid, and therefore bidders are encouraged to provide detailed information of any equipment felt necessary. Bidders must provide the equipment make, model and cost and a justification of how this equipment will assist in fulfilling the proposal and potential of the service. All investment suggested must be fully justified within the Service Development and Finance sections of your Bidder Response. The level of investment provided will be at the Academy’s discretion, subject to the method of obtaining the investment for the required equipment. The quality of food provision will be critical and indeed your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 25 miles from the School. It is expected that menus will feature and utilise products in season. The School is keen that the successful contractor has a strong focus on the provision of full nutritionally balanced meals, rather than ‘Grab & Go’ snacks. Sustainability is a key area of focus at Westfield Academy and specific plans for the reduction of single use plastics and use of biodegradable packaging would be of great interest. Customer engagement will be fundamental to the continuous improvement in the service provision and within your tender response your methodology to achieve this will be detailed along with examples of where this has recently been undertaken within similar contracts. See SQ document for more information

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note this is a Contract Award Notice. This contract has now been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-025160
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 20/03/2024

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             abm catering limited, 04168334
             Eagle Court, 63-67 Saltisford, Warwick, CV34 4AF, United Kingdom
             NUTS Code: UKG1
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 932,065          
         Total value of the contract/lot: 458,161.36
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=855037163

   VI.4) Procedures for review

      VI.4.1) Review body
          Westfield Academy
          Yeovil, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 11/04/2024