The Litmus Partnership: North Leamington School ~ Catering Tender

UK-Warwickshire: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       North Leamington School
       Sandy Lane, Blackdown, Leamington Spa, Warwickshire, CV32 6RD, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.northleamingtonschool.warwickshire.sch.uk/
       NUTS Code: UKG13

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: North Leamington School ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide catering services for North Leamington School part of the Elm Tree Multi Academy Trust.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 180,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG13 - Warwickshire
   
      Main site or place of performance:
      Warwickshire
             

      II.2.4) Description of the procurement: The contract covers the scope for the provision of all catering services within the school, which also includes all hospitality and free issue requirements.

The duration of the contract being offered is three years commencing on 1 August 2022 and concluding on 31 July 2025 and will be on a guaranteed performance basis offering a fixed annual return to North Leamington School. There will be the option to extend the contract for a further term excluding the right to further extend. All free issues moving into this contract term will be charged at “net” food cost only.

The contract currently offers a small subsidy to North Leamington School with all free school meals being recharged at £2.21. The annual cost is approximately £30,000.00 per annum.

It is expected that the successful contractor will have experience in the requirements of the provision of catering within a modern vibrant Academy and be able to offer innovation and forward thinking during this contract term.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of all catering services within the Academy. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations within the Academy.

Regular customer and parental engagement will be required to ensure this is the case moving into the contract term
These new standards of operation should meet the needs of the pupils’ moving forwards into this contract term. The current range of foods needs to be expanded along with the service provision. It is one of the objectives of this tender that the successful contractor will utilise the local supply chain and farming” belt” in Warwickshire and Worcestershire to source all fresh produce, namely being:

Bakery Products
Meat
Fruit and Vegetables
Dairy Products

As you can appreciate, working with the local community is something that the Academy strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from Warwickshire and Worcestershire local suppliers (within a 40-mile radius of the school).
North Leamington School also seeks to ensure that the catering operation will have the following objectives from 1 August 2022:

1.The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students

2.Better value for money to be provided to the Academy ensuring that the students are consistently provided with a quality meal with reasonable portion sizes

3.A series of theme days are organised and run throughout the year with an exciting and robust marketing plan.

4.The successful contractor’s management team show a real interest in the Academy and its students moving into this contract term

5.Clear and transparent accounting

6.That the catering provision becomes more sustainable and there is a focus on achieving carbon neutrality in the catering provision.

The successful contractor is expected to maximise the use of all catering facilities through the adoption and employment of effective marketing policies and techniques. It will be the responsibility of the Contractor to develop specific marketing proposals to encourage a healthy approach to eating.
North Leamington School is part of the Elm Tree Multi Academy Trust. This MAT is hoping to grow in the number of schools becoming part of the Trust during this contract period, and the provision of catering services within these schools when they have joined the MAT will fall under the scope of this contract. The successful Supplier will be expected to provide this service within any additional schools using the same costing model that they applied to their successful tender submission for North Leamington School at the point of tender submission.

See SQ document for more details

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-002967
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 002967    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 20/06/2022

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             abm Catering Ltd, 04168334
             Eagle Court, 63-67 Saltisford, Warwick, CV34 4AF, United Kingdom
             NUTS Code: UKG13
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 226,200
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=709587708

   VI.4) Procedures for review

      VI.4.1) Review body
          North Leamington School
          Sandy Lane, Blackdown, Leamington Spa, Warwickshire, CV32 6RD, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 29/07/2022