The Litmus Partnership: Priory :Learning Trust ~ FM Services Tender

UK-Weston-super-Mare: Facilities management services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Priory Learning Trust
       Queensway, Weston-super-Mare, BS22 6BP, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.theplt.org.uk/index.php
       NUTS Code: UKK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Priory :Learning Trust ~ FM Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         79993100 - Facilities management services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide facilities management support, in terms of mechanical and electrical engineering, for both compliance and planned and preventative maintenance (PPM) at nine locations within the Trust

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,450,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            79993000 - Building and facilities management services.
            50710000 - Repair and maintenance services of electrical and mechanical building installations.


      II.2.3) Place of performance
      Nuts code:
      UKK - SOUTH WEST (ENGLAND)
   
      Main site or place of performance:
      SOUTH WEST (ENGLAND)
             

      II.2.4) Description of the procurement: The Priory Learning Trust is a Multi Academy Trust (MAT) of both Primary and Secondary Schools.

The successful Supplier will be required to provide facilities management support, in terms of mechanical and electrical engineering, for both compliance and planned and preventative maintenance (PPM) at the following nine locations within the Trust:

Priory Community School – An Academy, Queensway, Weston-Super-Mare, BS22 6BP
Worle Community School – An Academy, Redwing Drive, Weston-Super-Mare, BS22 8XX
The King Alfred School – An Academy, Burnham Road, Highbridge, TA9 3EE
Castle Batch Primary School Academy, Rawlins Avenue, Worle, Weston-Super-Mare, BS22 7FN
St Anne’s Church Academy (West Wick), 1 Scot Elm Drive, West Wick, Weston-Super-Mare, BS24 7JU
St Anne’s Church Academy (Hewish), Bristol Road, Hewish, Weston-Super-Mare, BS24 6RT
Pawlett Primary School Academy, Gaunts Road, Pawlett, TA6 4SB
West Huntspill Primary Academy, New Road, West Huntspill, Highbridge, TA9 3QE
East Huntspill Primary Academy, New Road, East Huntspill, Highbridge, TA9 3PYT

The contract covers the scope for the provision of all building services, planned and preventative maintenance of all M&E assets, ad-hoc engineering support (including out of hours and/or remote support) and the maintenance of a detailed and up-to-date asset register with opening conditions survey.

The successful contractor will be expected to deliver a concise, while providing sufficient detail, method of management reporting at the end of each month, thus updating the senior management team within the Trust on the contract performance on an Academy-by-Academy basis.

A key objective of the Trust is to facilitate an exceptional, safe learning environment for all staff and students, ensuring that the Trust’s estate is well maintained and pro-actively reviewed to ensure long-term strategic planning.

The Trust are seeking a suitably experienced contractor who is able to evidence working within the education sector. The successful contractor will already have a strong operational base within the South-West, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

A suitable Computer Aided Facilities Management (CAFM) system is expected to be required with a client-facing portal or dashboard providing live access to documents, management data, asset reports and current PPM status. Ideally this would be linked to the successful Contractor’s Helpdesk to display outstanding actions and logged jobs with works quotations and completion status.

The duration of the contract being offered is for an initial three-year period commencing on 1 April 2022 and concluding on 31 March 2025, with the potential to extend for a further period of two 12-month periods (+1 +1). This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.

The contract being offered within this tender will be on a guaranteed performance basis.

See the SQ document for more details.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/E6W59P76DH


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-023548
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 023548    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 07/01/2022

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Waterhouse Electrical & Engineering Services Ltd, 03492123
             Unit 51 , BW Estates, Oldmixon Crescent, Weston-Super-Mare, North Somerset, BS24 9BA, United Kingdom
             NUTS Code: UKK12
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1.45          
         Total value of the contract/lot: 1,964,011
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=683431887

   VI.4) Procedures for review

      VI.4.1) Review body
          Priory Learning Trust
          Queensway, Weston-super-Mare, BS22 6BP, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 12/04/2022