The Litmus Partnership: The Priory Learning Trust ~ Caretaking & Cleaning Tender

UK-Weston-super-Mare: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The Priory Learning Trust
       Queensway, Weston-super-Mare, BS22 6BP, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.theplt.org.uk/index.php
       NUTS Code: UKK12

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: The Priory Learning Trust ~ Caretaking & Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Caretaking and Cleaning services for The Priory Learning Trust.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 522,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            98341140 - Caretaker services.


      II.2.3) Place of performance
      Nuts code:
      UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
   
      Main site or place of performance:
      Bath and North East Somerset, North Somerset and South Gloucestershire
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide Caretaking and Cleaning services for The Priory Learning Trust (Trust) at the following sites:

•West Huntspill Primary Academy ~ New Road, West Huntspill, Highbridge, Somerset, TA9 3QE
•East Huntspill Primary Academy ~ New Road. East Huntspill. Highbridge. Somerset. TA9 3PT
•St Anne’s Church Academy (Hewish) ~ Bristol Road, Hewish, Weston-super-Mare BS24 6RT
•St Anne’s Church Academy (West Wick) ~ 1 Scot Elm Dr, West Wick, Weston-super-Mare BS24 7JU
•Castle Batch Primary School Academy ~ Rawlins Ave, Weston-super-Mare BS22 7FN
•Pawlett Primary School Academy ~ Gaunts Rd, Pawlett, Bridgwater TA6 4SB

This contract will be fixed price in nature with the successful contractor also guaranteeing the number of input hours to the contract as well as the quality of Caretaking and Cleaning provision.

We are seeking a suitably experienced contractor who has current experience of working within the secondary/ primary school sector, ideally with a strong operational base within the Somerset / Bristol area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

The scope of the contract covers all Caretaking and Cleaning provision within the academies listed above.

The basis and rationale that the Trust requires is that the successful contractor operates to, at all times, being able to provide clean and functioning premises that are fit for purpose delivering the guaranteed level of input hours at all times, and that the successful contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of all cleans and tasks as detailed within tender specification’s takes place.

The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the Trust on the contract performance on an academy-by-academy basis on the delivery of the contract specifications for both the provision of caretaking and cleaning services.

The current Caretaking and Cleaning contract value is a cost of approximately £87,000.00 per annum.

The contract being offered is for three years which commences on 1st April 2022 and concludes on 31st March 2025 and will be on a fixed price basis, there will be the option to extend the contract for a further period of three years on a 1 + 1 + 1 basis on the same terms and conditions excluding the right to further extend beyond six years in duration.

The Trust is expected to grow in the number of schools during this contract period, and the provision of caretaking and cleaning services within these schools when they have joined the Trust will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios etc. that they applied to their successful tender submission for the Trust at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.

Please note: Further schools may be added to the contract during the tender process and during the life of the contract as detailed above.

Additionally, the Trust reserves the right to award in whole or part the final contract with no commitment that all schools listed above will form part of the final contract. This decision will be based entirely on the successful contractor’s tender submission in both qualitative and financial terms.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-021193
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 021193    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 17/12/2021

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Weston Support Services Limited, 10016920
             Unit 7, Kiln Park, Searle Crescent, Weston-super-Mare, North Somerset, BS23 3XP, United Kingdom
             NUTS Code: UKK12
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 522,000          
         Total value of the contract/lot: 1,266,182
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=683421873

   VI.4) Procedures for review

      VI.4.1) Review body
          The Priory Learning Trust
          Queensway, Weston-super-Mare, BS22 6BP, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 12/04/2022