The Litmus Partnership: South Lincolnshire Academies Trust ~ Cleaning Services Tender

UK-Lincolnshire: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       South Lincolnshire Academies Trust
       Bourne Academy, Edinburgh Crescent Bourne, Bourne, Lincolnshire, PE10 9DT, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.slat.org.uk/
       NUTS Code: UKF3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: South Lincolnshire Academies Trust ~ Cleaning Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Cleaning services for South Lincolnshire Academies Trust.

South Lincolnshire Academies Trust was formed in 2011 and currently includes:
Bourne Academy, PE10 9DT,
Spalding Academy, PE11 2EJ
Giles Academy, PE22 9LD.

The schools are within 32 miles of each other.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,046,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKF3 - Lincolnshire
   
      Main site or place of performance:
      Lincolnshire
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide Cleaning services for South Lincolnshire Academies Trust.

South Lincolnshire Academies Trust was formed in 2011 and currently includes Bourne Academy, PE10 9DT, Spalding Academy, PE11 2EJ and Giles Academy, PE22 9LD. The schools are within 32 miles of each other.

This is the first time that all three of the schools have participated in a shared competitive tender for cleaning services, currently having one contractor at Bourne/Spalding Academies and Giles Academy is an in-house cleaning service.

Bourne Academy is an 11 to 18 mixed comprehensive school, with circa 1400 pupils on roll. (Currently contracted out)
Spalding Academy is a mixed comprehensive secondary school, with circa 1200 pupils on roll. (Currently contracted out)
Giles Academy is an 11 to 16 mixed comprehensive school, with circa 800 pupils on roll. (Currently in-house provision)
The schools are oversubscribed with rising demand and have a shared focus of high expectations, with a firm, fair and consistently applied code of conduct which is understood by students, teachers and parents / carers.

The contract will commence on 1 April 2022 for an initial period of three years, with the opportunity to extend for a further period of two years at the discretion of the governing body. The successful Supplier will invoice the client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client’s requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum.

The annual contract value is circa: Bourne £103,400, Spalding £120,700, Giles £185,100, Total £409,200

The sites must at all times meet health, safety and environmental standards appropriate to the sites and their use and the successful Supplier must comply with the Client’s health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the schools.

We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE / FE market place, ideally with a strong operational base within the South Lincolnshire area, thus allowing for both adequate contract support and the operational flexibility that is to be delivered in support of the contract as and when required.

The scope of the contract covers all cleaning provision within the school buildings at Bourne, Spalding and Giles Academies. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the schools’ senior management team on the contract performance.

The projected cost of cleaning for the current year is circa £390K for all buildings (excluding external window cleaning). However, it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement.

Please see SQ Document for further details.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-016033
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 016033    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 19/11/2021

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 6

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             GSO Ltd t/a Reef Cleaning Solutions, 08355246
             98 Great North Road, St Neots, Cambridgeshire, PE19 8EJ, United Kingdom
             NUTS Code: UKH12
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 2,046,000          
         Total value of the contract/lot: 1,768,770
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=683367423

   VI.4) Procedures for review

      VI.4.1) Review body
          South Lincolnshire Academies Trust
          Lincolnshire, PE10 9DT, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 12/04/2022