The Litmus Partnership: Swansea University

UK-Swansea: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Swansea University
       Singleton Park, Swansea, SA2 8PP, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.swansea.ac.uk/
       NUTS Code: UKL18

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Swansea University            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Swansea University wishes to procure a specialist catering partner for the provision of catering and hospitality services across the University estate. The contract term will be ten years and the estimated contract value over the term is £45,000,000.
The tender process for the contract will follow the competitive dialogue procedure under Schedule 3 of the Public Contracts Regulations 2015.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 45,000,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKL18 - Swansea
   
      Main site or place of performance:
      Swansea
             

      II.2.4) Description of the procurement: Introduction
Swansea University wishes to procure a specialist catering partner for the provision of catering and hospitality services across the University estate. The contract term will be ten years and the estimated contract value over the term is £45,000,000.
The tender process for the contract will follow the competitive dialogue procedure under Schedule 3 of the Public Contracts Regulations 2015.
Scope
Swansea University spans two stunning campuses at each end of Swansea’s waterfront. Singleton Park Campus is set in mature parkland and botanical gardens, overlooking Swansea Bay beach. Bay Campus is located on the beachfront on the eastern approach into Swansea.
The University wishes to procure a ten-year contract and is seeking an innovative catering and hospitality service across the two campus locations that reflects high street and culinary developments and health & dietary trends. The key elements of the services are set out below.
•In addition to the retail catering and café outlets on each campus the University offers a student accommodation package within some of its student residences which includes a pre-paid dining card.
•A delivered hospitality service across the campuses – the majority of the custom is the delivery of lunches and refreshments to internal departments within the University to facilitate a range of events from small business meetings to large academic or student-related events. A small amount of sales are to external organisations, some of which are based at the campus and some of which are based across Swansea. The University believes that there is an opportunity to increase the external use of the service.
•An extensive conferencing, events and banqueting service, which is marketed and booked by a separate in-house event services team who collect a fee for this service.
•In 2018-2019, there were seven summer schools held at the University with delegate numbers ranging from 20 to 150. Whilst the particulars for each summer school can vary, each booking generally requires the provision of breakfast, lunch and dinner for the duration of their stay.
•There are a number of vending machines located across both campuses, which offer staff and students quick access to soft drinks, crisps, confectionery and hot beverages.
Commercial and Contract Objectives
The following elements are key criteria which the University is seeking to achieve through the new commercial catering contract:
•Student experience to be enhanced through value for money and enhancements to food quality and catering options across our campuses.
•Guaranteed, risk free financial return sufficient to cover all ongoing operating costs and taxation liabilities.
•Guaranteed capital investment funding across contract term including initial and ongoing development.
•Investment programme to address identified service and compliance issues.
•Gain share mechanisms to allow the University to achieve positive net income as contract matures and potential is realised.
•Flexibility to adapt to demand over the duration of the contact.
•No reduction in current service levels including overall scope, scale and availability.
•All identified staff transfer under TUPE.
•Retail, hospitality, event and conference provision.
•Ongoing support for Students’ Union ventures.
•University input on pricing, product and branding.
•Alignment with general University strategy, policy and principles

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity, please click here: https://litmustms.co.uk/tenders/UK-Swansea:-School-catering-services./TK69UBQCFB


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Competitive Dialogue


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 150-369115
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 369115    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 17/09/2021

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 3

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Compass Contract Services (UK) Ltd trading as Chartwells, 2272248
             Parklands Court, 24 Parklands, Rubery, Birmingham, B45 9PZ, United Kingdom
             NUTS Code: UKG31
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 45,000,000          
         Total value of the contract/lot: 46,513,944
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=647978447

   VI.4) Procedures for review

      VI.4.1) Review body
          Swansea University
          Swansea, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 02/12/2021