The Litmus Partnership: St John the Baptist Catholic Multi Academy Trust ~ Catering Tender

UK-Norwich: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       St John the Baptist Catholic Multi Academy Trust
       Surrey Street, Norwich, NR1 3PB, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stjohnthebaptist-cmat.org.uk/
       NUTS Code: UKH15

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: St John the Baptist Catholic Multi Academy Trust ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The tender project is seeking to appoint a single Supplier whose initiative and innovation will be welcomed for the provision of catering service within the existing facilities for the 8 primary schools and 1 secondary school.

•Notre Dame High School, Surrey Street, Norwich, NR1 3PB
•St Marys RC Primary School, Kirkley Cliff Road, Lowestoft, NR33 0DG
•St Benets Catholic Primary, Ringsfield Road, Beccles, NR34 9PQ
•St Edmunds Catholic Primary School, St Marys Street, Bungay, NR32 1AY
•St Augustines Catholic Primary School, 19 West End, Costessey, Norwich, NR8 5AG
•St Mary & St Peter Catholic Primary School, East Anglian Way, Gorleston, NR31 6QY
•Sacred Heart RC Primary School, Tollgate, Bretton, Peterborough, PE3 9XD
•St Marthas Catholic Primary School, Field Lane, Kings Lynn, Norfolk, PE30 4AY – To commence 1 August 2022
•St Francis of Assisi Catholic Primary, Jessop Road, Norwich, Norfolk, NR2 3QB

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 3,600,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH15 - Norwich and East Norfolk
   
      Main site or place of performance:
      Norwich and East Norfolk
             

      II.2.4) Description of the procurement: The tender project is seeking to appoint a single Supplier whose initiative and innovation will be welcomed for the provision of catering service within the existing facilities for the 8 primary schools and 1 secondary school. The Trust has approximately 3,400 students as well as 50 nursey places on its roll, along with approximately 470 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Trust would wish the successful Supplier to review the current range of services offered, as well as to looking at the delivery of the current catering service and make recommendations accordingly.

The contract being tendered is for three years in duration from 1st January 2022 to the 31st December 2024 with the option to extend for a further two years, the extension would only be for 1 year at a time and will operate as a guaranteed performance contract, with the successful Supplier offering the Trust a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Trust for the duration of this contract.

The academic year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that the schools will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all catering services within the schools, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School Meals and hospitality will be charged based on consumption and at net food cost.
The successful Supplier will be expected to maximise the sourcing of fresh produce on a local basis, as well as provide support on educating the pupils in healthy eating and where food comes from, as well as having experience of providing a delivered service as this is the case currently at St Marys & St Peters primary school A key requirement is that the delivered service is produced at one of the trusts existing schools.

Whilst the Trust prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

The value of the current contract (in a non-Covid environment) is circa £720,000 per annum .

Please see further details within SQ Document.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-009282
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 24/09/2021

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Aspens Services Ltd, 06561073
             Teme House Whittington Hall, Teme House Whittington Hall, Worcester, WR5 2RY, United Kingdom
             NUTS Code: UKG12
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 3,600,000          
         Total value of the contract/lot: 4,764,551
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. 
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=631980324

   VI.4) Procedures for review

      VI.4.1) Review body
          St John the Baptist Catholic Multi Academy Trust
          Norwich, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 06/10/2021