The Litmus Partnership: Hodge Hill College & Braidwood School

UK-Birmingham: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Hodge Hill College
       Bromford Road, Hodge Hill, Birmingham, B36 8HB, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.hodgehill.bham.sch.uk/index.asp
       NUTS Code: UKG31

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Hodge Hill College & Braidwood School            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide catering services for both Hodge Hill College & Braidwood School.

Whilst there are two distinctly separate clients and contracts in this tender, both clients share the same kitchen and dining room facilities and both contracts shall be awarded to the same contractor.

Each client shall have their own specific operational requirements, and P&L to track the financial performance of their respective catering services.

It is anticipated that catering costs shall be allocated proportionately, based upon the number of meals served to each client.

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                  
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,105,000
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Hodge Hill College   
      Lot No:1

      II.2.2) Additional CPV code(s):
            55524000 - School catering services.


      II.2.3) Place of performance
      Nuts code:
      UKG31 - Birmingham
   
      Main site or place of performance:
      Birmingham
             

      II.2.4) Description of the procurement: Hodge Hill College: We are a large 11-16 co-educational school serving East Birmingham whose 2019 exam results place us within the top 300 state secondary schools for value added achievement.

Over the past eight years the school has undergone a major programme of works to update all facilities. We now boast state of the art science laboratories and food technology areas as well as upgraded art and design studios, music technology and ICT facilities. Our brand new 3G sports pitches feature the latest artificial pitch surfaces and are floodlit to allow all year-round usage.

In July 2020, we engaged the services of our architect to develop two exciting schemes. The first scheme is to develop plans for our much-needed Sports Hall and the second scheme is for a Sixth Form block which would allow the pupils of Hodge Hill to have access to post-16 education in their locality.
Together they represent an exciting vision for Hodge Hill College, its staff, pupils and the wider community. We do hope you will all support these developments and convince the City Council to support them by accessing central government funding to finance the building of the schemes.

Hodge Hill College and Braidwood School agree that school food standards provide an important nutritional safety net and agree that all food and drink provided by or on their behalf shall comply with the school food standards legislation. There shall be a shared menu between all pupils, jointly agreed by the different clients. Similarly, compliance to all GDPR and allergen legislation are deemed critical to ensure the overall quality of the catering service is appropriate.

The guaranteed performance contracts will commence on 1 August 2021 for an initial period of three years, each with the opportunity to extend for a further period of two years at the discretion of the college and School governing bodies.

The Clients expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared in the well-appointed kitchen on-site. The Clients expect the successful Supplier to evidence, through their bid, how they shall support and complement their stated target. The Clients require year one menus to be fully compliant with the Food for Life Silver standard.

The contracts cover the scope for the provision of catering services, which currently includes; morning break, lunch, all hospitality and free issue requirements. Meals shall be charged at £2.45 on consumption for the first year of the contract, with Free School Meals, hospitality and free issues at net cost. There are no Free Staff Meals.

The Clients intend to focus heavily on healthy, fresh, seasonal, locally sourced produce and sees the catering service as an exciting opportunity to complement the overall pupil experience, through the regular introduction of new ingredients, themed and promotional events. The successful Supplier will be required to play their part in acting as a catalyst for improvement of the pupil experience.

The successful Supplier will work closely with the Clients to manage the provision of catering and the overall ‘meal experience. The value of the current catering contract is circa £221k

Suppliers’ thoughts regarding how to support the college and School’s catering improvement objectives within the term of the initial contract are welcome. The catering service is currently cash only, however future plans to introduce cashless shall be discussed, post contract award, with the successful contractor.

Any investment suggested must be fully justified within the Service Development and Finance sections of your Bidder Response. The level of investment provided will be at the Schools’ discretion, subject to the method of obtaining the investment for the required equipment.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: LOT 1: To respond to this opportunity please click here: http://litmustms.co.uk/respond/FY6N75NHAQ

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Braidwood School   
      Lot No:2

      II.2.2) Additional CPV code(s):
            55524000 - School catering services.


      II.2.3) Place of performance
      Nuts code:
      UKG31 - Birmingham
   
      Main site or place of performance:
      Birmingham
             

      II.2.4) Description of the procurement: Braidwood Trust School for the Deaf: At Braidwood, we understand that realising the potential contained within each individual is the work of a lifetime. Every individual, and every situation has 'potential' and a myriad of outcomes are possible. We understand that respecting, supporting and caring for one another is the responsibility of everyone in our school. We therefore employ a Total Communication approach - using every means possible to communicate with one another through British Sign Language, Sign Supported English and speech.

It is important to us that all partners understand the very central role communication plays for our children and staff and makes best their endeavours in communicating clearly. Braidwood will deliver communication training support to all the successful supplier’s staff, to ensure that they can proactively communicate and engage effectively with our pupils.

We take a dynamic approach to protecting and promoting physical and emotional wellbeing and mental health that is inclusive of learners, parents, carers and staff. Our values include Honesty, Respect and Effort.

Hodge Hill College and Braidwood School agree that school food standards provide an important nutritional safety net and agree that all food and drink provided by or on their behalf shall comply with the school food standards legislation. There shall be a shared menu between all pupils, jointly agreed by the different clients. Similarly, compliance to all GDPR and allergen legislation are deemed critical to ensure the overall quality of the catering service is appropriate.

The guaranteed performance contracts will commence on 1 August 2021 for an initial period of three years, each with the opportunity to extend for a further period of two years at the discretion of the college and School governing bodies.

The Clients expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared in the well-appointed kitchen on-site. The Clients expect the successful Supplier to evidence, through their bid, how they shall support and complement their stated target. The Clients require year one menus to be fully compliant with the Food for Life Silver standard.

The contracts cover the scope for the provision of catering services, which currently includes; morning break, lunch, all hospitality and free issue requirements. Meals shall be charged at £2.45 on consumption for the first year of the contract, with Free School Meals, hospitality and free issues at net cost. There are no Free Staff Meals.

The Clients intend to focus heavily on healthy, fresh, seasonal, locally sourced produce and sees the catering service as an exciting opportunity to complement the overall pupil experience, through the regular introduction of new ingredients, themed and promotional events. The successful Supplier will be required to play their part in acting as a catalyst for improvement of the pupil experience.

The successful Supplier will work closely with the Clients to manage the provision of catering and the overall ‘meal experience. The value of the current catering contract is circa £221k

Suppliers’ thoughts regarding how to support the college and School’s catering improvement objectives within the term of the initial contract are welcome. The catering service is currently cash only, however future plans to introduce cashless shall be discussed, post contract award, with the successful contractor.
Any investment suggested must be fully justified within the Service Development and Finance sections of your Bidder Response. The level of investment provided will be at the Schools’ discretion, subject to the method of obtaining the investment for the required equipment.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: LOT 2: To respond to this opportunity please click here: https://litmustms.co.uk/tenders/UK-Birmingham:-School-catering-services./CV2MNU8N8T


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 228-563037
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 563037    
   Lot Number: 1    
   Title: Hodge Hill College

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 20/05/2021

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             abm Catering Ltd, 04168334
             Eagle Court, Warwick, CV34 4AF, United Kingdom
             NUTS Code: UKG13
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 1,284,280
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: Not Provided    
   Lot Number: 2    
   Title: Braidwood School

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 20/05/2021

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             abm Catering Ltd, 04168334
             Eagle Court, 63-67 Saltisford, Warwick, CV34 4AF, United Kingdom
             NUTS Code: UKG13
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 47,320
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=614500185

   VI.4) Procedures for review

      VI.4.1) Review body
          Hodge Hill College
          Bromford Road, Hodge Hill, Birmingham, B36 8HB, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 28/07/2021