The Litmus Partnership: New College Durham Academies Trust

UK-Co. Durham: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       New College Durham Academies Trust
       C/O Consett Academy, Ashdale Road, Consett, Co. Durham, DH8 6LZ, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ncdat.org.uk/
       NUTS Code: UKC14

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: New College Durham Academies Trust            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services at each of the Academies. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 943,375
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKC14 - Durham CC
   
      Main site or place of performance:
      Durham CC
             

      II.2.4) Description of the procurement: The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services at each of the Academies. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1 August 2021 until 31 July 2024, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

New College Durham Academies Trust

Across both sites there is a dedicated Area Manager x 37.5hrs per week.

North Durham Academy

At present 15 cleaning operatives. This includes 1 x supervisor and 14 cleaning operatives are employed to work a range of morning and evening shifts, Monday to Friday to a total of 318.75 hours per week.

The value of the current contract is circa £209,052.00 + VAT. Please note that this includes the costs of the Area Manager.
Consett Academy

At present 11 cleaning operatives. This includes 1 x supervisor and 14 cleaning operatives are employed to work a range of morning and evening shifts, Monday to Friday to a total of 261 hours per week.

The value of the current contract is circa £179,623.00 + VAT.

The Academies wish to consider proposals for cleaning to be carried out as currently, in the first instance, but are open to suggestions around the most efficient and beneficial methodology to ensure maximum cleanliness of the buildings, including post letting cleaning ~ and will ultimately require costings and timescales accordingly.

The Trust may grow in the number of Academies becoming part of the Trust during this contract period. The provision of services within any further Academies, when they have joined the Trust, may fall under the scope of this contract. The successful Supplier would be expected to provide the service within the additional Academies, using the same costing model, ratios etc. that they applied to their successful financial submission for the Trust, at the point of tender submission. The duration of contract for these Academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.

The Trust’s objectives:
•To build upon the standards of cleanliness and maintenance services within the Academies
•To receive a service that complies with the service standards
•To receive consistently high-quality cleaning standards, via a motivated and fully staffed workforce
•To generate an improved learning environment for all students, within the Academies
•To receive proactive management support for the cleaning staff
•To hold regular review meetings with the successful Supplier

Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing bodies and New College Durham Academies Trust are not obliged to accept the lowest price.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 227-560604
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 560604    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 19/04/2021

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Accuro FM Ltd, 03070774
             128 Buckingham Palace Road, London, SW1W 9SA, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 1,217,468.01
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=595880360

   VI.4) Procedures for review

      VI.4.1) Review body
          New College Durham Academies Trust
          C/O Consett Academy, Ashdale Road, Consett, Co. Durham, DH8 6LZ, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 21/05/2021