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The Litmus Partnership: Oakwood Park Grammar School ~ Cleaning Services Tender

  The Litmus Partnership has published this notice through Delta eSourcing

Notice Summary
Title: Oakwood Park Grammar School ~ Cleaning Services Tender
Notice type: Contract Award Notice
Authority: The Litmus Partnership
Nature of contract: Services
Procedure: Restricted
Short Description: The successful Supplier will be required to provide cleaning services for Oakwood Park Grammar School. Oakwood Park Grammar School is a Grammar School in Maidstone, Kent, which was founded in 1918. In 2011 the School became an Academy and serves students from years 7 – 11 plus co-educational sixth form.
Published: 18/09/2020 13:39

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UK-Maidstone: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Oakwood Park Grammar School
       Oakwood Park, Maidstone, ME16 8AH, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.opgs.org
       NUTS Code: UKJ4

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Oakwood Park Grammar School ~ Cleaning Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Oakwood Park Grammar School.
Oakwood Park Grammar School is a Grammar School in Maidstone, Kent, which was founded in 1918. In 2011 the School became an Academy and serves students from years 7 – 11 plus co-educational sixth form.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 397,500
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ4 - Kent
   
      Main site or place of performance:
      Kent
             

      II.2.4) Description of the procurement: The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the school facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1 August 2020 to 31 July 2023 with the option to extend for a maximum of a further two years at the discretion of the Client. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Current Cleaning Arrangement
Below is the current structure used by Birkin Cleaning Services at Oakwood Park Grammar School:
•1 working supervisor ~ AM and PM
•6 cleaners ~ AM
•5 cleaners ~ PM
Please be advised that:
•Please be advised that there are no current cleaning staff in the Local Government Pension Scheme (LGPS)
•Please be advised that the Client has a minimum requirement for a Supplier’s employers liability / public liability and professional indemnity insurance of £5 million
•The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is £1 million
•The annual value of the current contract is £79.5k (the total cost per annum at present); therefore, the value of this contract is £397.5k (total annual costs from last year as above x 5 as this contract is for a maximum of 5 years)

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 23-52434
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 052434    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 26/06/2020

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 6

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Cleantec Services Limited, 04155336
             Unit 2, Handford Court, Garston Lane, Watford, WD25 9EJ, United Kingdom
             NUTS Code: UKJ4
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 450,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=527220502

   VI.4) Procedures for review

      VI.4.1) Review body
          Oakwood Park Grammar School
          Maidstone, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 18/09/2020




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