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The Litmus Partnership: Oakwood Park Grammar School ~ Grounds Maintenance Services Tender

  The Litmus Partnership has published this notice through Delta eSourcing

Notice Summary
Title: Oakwood Park Grammar School ~ Grounds Maintenance Services Tender
Notice type: Contract Award Notice
Authority: The Litmus Partnership
Nature of contract: Services
Procedure: Restricted
Short Description: The successful Supplier will be required to provide grounds maintenance services for Oakwood Park Grammar School. Oakwood Park Grammar School is a Grammar School in Maidstone, Kent, which was founded in 1918. In 2011 the School became an Academy and serves students from years 7 – 11 plus co-educational sixth form.
Published: 18/09/2020 12:55

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UK-Maidstone: Grounds maintenance services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Oakwood Park Grammar School
       Oakwood Park, Maidstone, ME16 8AH, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.opgs.org
       NUTS Code: UKJ4

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Oakwood Park Grammar School ~ Grounds Maintenance Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         77314000 - Grounds maintenance services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide grounds maintenance services for Oakwood Park Grammar School.
Oakwood Park Grammar School is a Grammar School in Maidstone, Kent, which was founded in 1918. In 2011 the School became an Academy and serves students from years 7 – 11 plus co-educational sixth form.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 97,500
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ4 - Kent
   
      Main site or place of performance:
      Kent
             

      II.2.4) Description of the procurement: The contract being tendered is for three years, 1 August 2020 to 31 July 2023, with an option for a further extension period at the end of the contract term for a further term of two years.
This tender project is seeking to appoint a suitably qualified Supplier whose experience, initiative and innovation will be an asset to Oakwood Park Grammar School in enhancing the appearance of the grounds and general campus along with all pitches used for football, rugby and cricket.
The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of input hours and delivery of the specification of the contract. The Client requires that the tendered specification is undertaken at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract.
The value of the current contract is in the region of £19.5k per annum.
The scope of the contract and specification will include but not be limited to:
1.Maintenance of grassed areas
2.Sports pitch marking and maintenance
3.Maintenance of shrub and plant borders
4.Hedge and tree maintenance
5.Weed control
6.Fence lines
7.Preparation and maintenance of the cricket square to U19 county standards
It is also the objective of this tender for the successful Supplier to have in place a management support structure, site supervision and training plan that ensures that all Client locations are kept to standard at all times and that the required grounds maintenance specification is achieved consistently.
It should be noted that the successful Supplier will be expected to provide innovation, proven maintenance methods and appropriate equipment to the contract, thus ensuring that the highest levels of service are maintained in all areas at all times.
The successful Supplier will be expected to actively work with Oakwood Park Grammar School to support environmental statement / aims, outline their own environmental policies and demonstrate what measures and procedures they propose to take.
Current Grounds Maintenance Arrangement
At present there are 3 grounds staff employed at Oakwood Park Grammar School where the structure is:
•2 x employees
•1 x apprentice
Please be advised that:
•The grounds maintenance service is currently contracted to Landscape Services
•The Client has a minimum requirement for a Supplier’s employers liability / public liability and professional indemnity insurance of £5 million
•The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is £500,000
•The annual value of the current contract is £19.5k (the total cost per annum at present); therefore, the value of this contract is £97.5k (total annual costs from last year as above x 5 as this contract is for a maximum of five years)

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/9WMB59USDX


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 23-52426
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 052426    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 26/06/2020

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 3

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Commercial Services Trading, 05858178
             Commercial Services Building, 1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
             NUTS Code: UKJ4
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 100,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=527193904

   VI.4) Procedures for review

      VI.4.1) Review body
          Oakwood Park Grammar School
          Maidstone, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 18/09/2020




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