The Litmus Partnership: St Illtyd’s Catholic High School ~ Catering Tender

UK-Cardiff: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       St Illtyd’s Catholic High School
       Newport Road, Rumney, Cardiff, CF3 1XQ, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stilltyds.org.uk/
       NUTS Code: UKL22

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: St Illtyd’s Catholic High School ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide catering services for St Illtyd’s Catholic High School located in Cardiff, Wales.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,431,300
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKL22 - Cardiff and Vale of Glamorgan
   
      Main site or place of performance:
      Cardiff and Vale of Glamorgan
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide catering services for St Illtyd’s Catholic High School located in Cardiff, Wales.
The value of the contract is approximately £322,000 per annum.

St Illtyd's Catholic High School is a coeducational secondary school in Rumney, a district in the east side of the Welsh capital Cardiff. Its catchment area includes the eastern districts of Cardiff and is heavily oversubscribed. The school's namesake is Illtud, a 5th-century Welsh abbot and teacher. The catering provision includes a morning break and lunch service with one main servery and a second grab and go counter within the dining room.

There are currently 1,011 pupils on roll and approximately 99 Staff. The Free School Meal allowance is currently £3.40 per pupil with 49% of pupils currently eligible for a free meal.
The contract covers the scope for the provision of all catering services within the school, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is three years commencing on 1st April 2025 and concluding on 31st March 2028 and will be on a guaranteed performance basis offering a fixed annual return and or subsidy to St Illtyd’s Catholic High School. There will be the option to extend the contract for a further term of two years. The contract being offered and will be guaranteed performance in nature.
It is expected that the successful contractor will have experience in the requirements of the Healthy Eating in Schools (Nutritional Standards & Requirements) and be able to offer innovation and forward thinking during this contract term.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of all catering services within the school. This includes a breakfast offer provided by the catering team, a mid-morning break, hospitality for visitors and provision for inset days.

The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations within the school. Regular customer and parental engagement will be required to ensure this is the case moving into the contract term.

These new standards of operation should meet the needs of the pupils’ moving forwards into this contract term. The current range of foods needs to be expanded along with the service provision. It is one of the objectives of this tender that the successful contractor will utilise the local supply chain and farming” belt” in South Wales to source all fresh produce, namely being:
Bakery Products
Meat
Fruit and Vegetables
Dairy Products

As you can appreciate, working with the local community is something that the school strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from local suppliers (within a 20-mile radius of the School)
St Illtyd’s Catholic High School also seeks to ensure that the catering operation will have the following objectives from April 2025.
1.The provision of a healthy balanced menu including daily fresh vegetables and fruit that meets nutritional guidelines.
2.Suitable portion sizes for each age group.
3.A focus on food waste, in line with the Welsh government guidelines.
4.Opening of additional outlets to help with timings and queue management.
5.A series of added value days organised and run throughout the year, including support for key curriculum dates.
6.The successful contractor’s management team show a real interest in the school and its students moving into this contract term.
7.Engagement with parents and pupils through newsletters, attendance at parent’s evenings and other methods.
8.Clear and transparent accounting.

See SQ Document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a contract award notice, this contract has already been awarded


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-023648
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 04/02/2025

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Compass Contract Services (UK) Ltd trading as Chartwells, 02114954
             Parklands Court, 24 Parklands, 24 Parklands, Birmingham Great Park, Birmingham, B45 9PZ, United Kingdom
             NUTS Code: UKG
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,610,000          
         Total value of the contract/lot: 2,431,300
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=927570212

   VI.4) Procedures for review

      VI.4.1) Review body
          St Illtyd’s Catholic High School
          Newport Road, Rumney, Cardiff, CF3 1XQ, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 19/02/2025