The Litmus Partnership: SMART Schools Trust ~ Cleaning Tender

UK-Liskeard: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       SMART Schools Trust
       Liskeard School & Community College, Luxstowe, Liskeard, PL14 3EA, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.smart-trust.net/
       NUTS Code: UKK3

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: SMART Schools Trust ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following five Schools within SMART Schools Trust:
1.Dobwalls Community Primary School https://www.dobwalls.cornwall.sch.uk/
2.Landulph Primary School https://www.landulph.net/
3.Liskeard School & Community College https://www.liskeard.net/
4.Saltash Community School https://www.saltash.net/
5.Trewidland Primary School https://www.trewidlandprimaryandpreschool.co.uk/

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,586,066
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKK3 - Cornwall and Isles of Scilly
   
      Main site or place of performance:
      Cornwall and Isles of Scilly
             

      II.2.4) Description of the procurement: The Trust is seeking a suitably experienced Supplier who has current experience of working within the education sector, preferably within diverse Multi Academy Trusts, comprising both Primary and Secondary School establishments, to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful Supplier will already have, or be willing to establish, a strong operational base within the South West, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The scope of the contract covers all of the cleaning provision within each of the Schools’ individual environments. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term.
The requirement of the School is that the successful Supplier provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement the successful Supplier is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information, as well as operating an open book policy.
TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful Supplier would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
A robust level of management support must be provided by the successful Supplier to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
A suitable support structure must be available to ensure that absences are covered at all times, providing minimal impact to the day to day cleaning of the premises.

See SQ Document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a contract award notice, this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-034441
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 15/06/2024

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Purgo Supply Services Limited, 08665358
             193 Castelnau, Barnes, London, SW13 9ER, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 2,095,000          
         Total value of the contract/lot: 2,586,066
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=893687877

   VI.4) Procedures for review

      VI.4.1) Review body
          SMART Schools Trust
          Liskeard School & Community College, Luxstowe, Liskeard, Cornwall, PL14 3EA, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 04/10/2024

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Dobwalls Community Primary School
       Dobwalls, Liskeard, Cornwall, PL14 4LU, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.dobwalls.cornwall.sch.uk/
       NUTS Code: UKK3
   
   2: Contracting Authority
       Landulph Primary School
       Landulph, Saltash, Cornwall, PL12 6ND, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.landulph.net/
       NUTS Code: UKK3
   
   3: Contracting Authority
       Saltash Community School
       Wearde Road, Saltash, Cornwall, PL12 4AY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.saltash.net/
       NUTS Code: UKK3
   
   4: Contracting Authority
       Trewidland Primary School
       Trewidland, Cornwall, PL14 4SJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.trewidlandprimaryandpreschool.co.uk/
       NUTS Code: UKK3
   
   5: Contracting Authority
       Liskeard School & Community College
       Luxstowe, Liskeard, Cornwall, PL14 3EA, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.liskeard.net/
       NUTS Code: UKK3