The Litmus Partnership: The Jo Richardson Community School ~ Cleaning Tender

UK-Essex: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The Jo Richardson Community School
       Castle Green, Gale Street, Dagenham, Essex, RM9 4UN, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://jorichardson.org.uk/
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Environment

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: The Jo Richardson Community School ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Jo Richardson Community School. Jo Richardson Community School, in Dagenham, is a co-ed secondary school serving years 7 – 11 plus 6th form. We have a diverse range of 1750 students and 120 staff, who benefit from a modern building, providing excellent learning facilities for students. The school is now at full capacity, having moved to a 10 form entry in recent years. The design of the school is spacious and open and being a community school, our facilities are hired out regularly in the evenings and at weekends, for local clubs, parties and functions such as weddings.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,637,648.6
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide cleaning services for Jo Richardson Community School. Jo Richardson Community School, in Dagenham, is a co-ed secondary school serving years 7 – 11 plus 6th form. We have a diverse range of 1750 students and 120 staff, who benefit from a modern building, providing excellent learning facilities for students. The school is now at full capacity, having moved to a 10 form entry in recent years. The design of the school is spacious and open and being a community school, our facilities are hired out regularly in the evenings and at weekends, for local clubs, parties and functions such as weddings. The tender The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at schools The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is from 1st January 2024 until 31st December 2026 with an option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Contract value: The annual contract value is circa £338,800 The value of the new contract is circa £1,694,000 (Current annual contract cost, multiplied by the maximum 5 year term of the contract) Other notes: •Please be advised that this contract will be let on a 3 + 2 years basis. •Please be advised that there are current cleaning staff in the LGPS •Please be advised that the cleaning service is currently contracted to Town and Country Cleaners •Please be advised that the School has a minimum requirement for a contractor’s employers liability/ public liability and professional indemnity insurance of £10m •The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1m Please see SQ Document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note this is a Contract Award Notice. This contract has now been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-011482
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 04/10/2023

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Birkin Cleaning Services Limited, 01057375
             11 Magnet Road, West Thurrock, Grays, RM20 4DR, RM20 4DR, United Kingdom
             NUTS Code: UKH3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,694,000          
         Total value of the contract/lot: 1,637,648.6
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=834742649

   VI.4) Procedures for review

      VI.4.1) Review body
          The Jo Richardson Community School
          Dagenham, Essex, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 11/01/2024