The Litmus Partnership: Tennyson Learning Community Multi Academy Trust ~ Cleaning Tender

UK-Luton: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Tennyson Learning Community Multi Academy Trust
       Tennyson Road Primary School North, Surrey Street, Luton, LU1 3BZ, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.tennysonroad.school/index.asp
       NUTS Code: UKH21

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Tennyson Learning Community Multi Academy Trust ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Cleaning services for Tennyson Learning Community Multi Academy Trust at the following Sites:
Tennyson Road Primary School South
Tennyson Road, Luton, LU1 3RS
Tennyson Road Primary School North
Surrey Street, Luton, LU1 3BZ
Lime Tree Primary Academy
Parkside Drive, Houghton Regis, Bedfordshire, LU5 5QN

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 819,879
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH21 - Luton
   
      Main site or place of performance:
      Luton
             

      II.2.4) Description of the procurement: About
Tennyson Road Primary School South and Tennyson Road Primary School North
This is one school but is comprised of two separate sites located within a short distance from each other. The school provides learning for children form Reception to year 6, combined the two schools have approximately 745 pupils.
Tennyson Road Primary School South has approximately 267 pupils between the ages of 4 – 11 (Reception to year 6).
Tennyson Road Primary School North has approximately 478 pupils between the ages of 4 – 11 (Reception to year 6).
Further details can be found on the school’s website:
Tennyson Road Primary School - Welcome
Lime Tree Primary Academy
Lime Tree is a school that provides education for children aged 4-11 (Reception to Year 6) and includes a nursery school provision. The school has approximately 294 pupils.
Further details can be found on the school’s website:
Lime Tree Academy - Nursery
The tender
The Trust is running this tender project in seeking to appoint a contractor/partner whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities at the various schools . The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all the schools within the Trust.
The basis and rationale for the client’s requirements is that the successful contractor must ensure the cleaning services at the schools are fit for purpose at all times. Additionally, the contractor must be proactive in managing the contract, ensuring that all specifications are met and that the cleaning frequency, as outlined in the tender specification, is adhered to.
The contract being tendered is from 1st August 2025 to 30th August 2028 with an option to extend for up to a further two years at the discretion of the client. The contract will be fixed price in nature, with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Contract value:
The annual contract value is circa £159,324
The value of the new contract is circa £796,620 (Current annual contract cost, multiplied by 5-year term of the contract)
Other notes:
•Please be advised that this contract will be let on a 3 year + 1+ 1 year’s basis.
•Please be advised that the cleaning service is currently contracted to Avalon Cleaning Systems
•Please be advised that the School has a minimum requirement for a contractor’s employers’ liability/ public liability and professional indemnity insurance of £10m
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1m
•The winning bidder is required to pay the Litmus tender fee of £2,000 plus VAT, directly to the Litmus Partnership, upon contract award.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please Note, this is a contract award notice, this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-039938
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 13/06/2025

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Purgo Supply Services Limited, 08665358
             193 Castelnau SW13 9ER United Kingdom, Barnes, Aylesbury, London, SW13 9ER, United Kingdom
             Email: tenders@litmuspartnership.co.uk
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 796,620          
         Total value of the contract/lot: 819,879
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: Please note this is a contract award notice, this contract has already been awarded
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=961334623
   VI.4) Procedures for review

      VI.4.1) Review body
          Tennyson Learning Community Multi Academy Trust
          Tennyson Road Primary School North, Surrey Street, Aylesbury, Luton, LU1 3BZ, United Kingdom
          Email: tenders@litmuspartnership.co.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 24/06/2025

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Tennyson Road Primary School South
       Tennyson Road, Luton, LU1 3RS, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.tennysonroad.school/index.asp
       NUTS Code: UKH21
   
   2: Contracting Authority
       Lime Tree Primary Academy
       Parkside Drive, Houghton Regis, Bedfordshire, LU5 5QN, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.limetree.academy/index.asp
       NUTS Code: UKH2