The Litmus Partnership: Lancaster Royal Grammar School ~ Catering Tender

UK-Lancaster: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Lancaster Royal Grammar School
       Lancaster Royal Grammar School, East Road, Lancaster, LA1 3EF, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.lrgs.org.uk/
       NUTS Code: UKD44

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Lancaster Royal Grammar School ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Catering services for:
Lancaster Royal Grammar School

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,619,498.82
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKD44 - Lancaster and Wyre
   
      Main site or place of performance:
      Lancaster and Wyre
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide Catering services for:
Lancaster Royal Grammar School
East Road
Lancaster
LA1 3EF
Contract value = annual catering turnover £530,000
The contract will be for a period of 3 years commencing September 2025 with the option to extend for a further 2 years.
Lancaster Royal Grammar School is a school of approx. 1260 students including 400 students in sixth form. The School has a boarding provision of typically 100-120 students. The sixth form is mixed whilst the lower school is an all boys school.
Lancaster Royal Grammar School is a buoyant selective state grammar school with a big reputation. The values central to Lancaster Royal Grammar School are those of academic and extra-curricular excellence and opportunity, within a diverse and tolerant community. We are particularly proud of the warmth of the relationships between pupils and staff, and of the quality of our pastoral care.
Through a contractor the school provides a break and lunch service 5 days a week through the main dining area, grab and go café and two sixth form cafes. Breakfast, lunch and evening meal is provided 7 days a week for those students in the boarding houses. Snacks are also provided to the boarding houses.
The school has a very busy sporting and hospitality calendar with the food provided by the catering provider being a very important part of these events. These may be held in the evenings or at weekends.
The school is looking for a catering partner who upholds exceptional standards of food and service and will work collaboratively with the school and it’s student to continue to develop and enhance all aspects of the service in line with student and school expectations. Healthy eating principles, a strong environmental ethos, innovation and continuous improvement will form a key component of ensuring that value for money is delivered to the students and the school.
Admitted body status will be expected as there are some members of catering staff in the local government pension scheme.
The school will be undergoing a comprehensive building programme likely to commence 2027/2028. This is likely to involve demolition and rebuild, extensive refurbishment and the use of temporary accommodation. The school will need their catering partner to be flexible and supportive in adjusting the catering requirement and provision so as to ensure that the same scope and standard of service is maintained whilst these works are taking place.
The expectation for contractor investment will be minimal due to the above and will most likely be for furniture or movable equipment.

See SQ document for more information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a Contract Award Notice - this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-033033
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 15/05/2025

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Aramark Ltd, 00983951
             Ascent 4, 2 Gladiator Way, Farnborough Aerospace Centre, Farnborough, GU14 6XN, United Kingdom
             NUTS Code: UKJ3
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 2,650,000          
         Total value of the contract/lot: 2,619,498.82
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=961929295
   VI.4) Procedures for review

      VI.4.1) Review body
          Lancaster Royal Grammar School
          Lancaster Royal Grammar School, East Road, Lancaster, LA1 3EF, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 26/06/2025