The Litmus Partnership: The FitzWimarc School ~ IT & Networks Services Tender

UK-Rayleigh: Computer network services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The FitzWimarc School
       The FitzWimarc School, Hockley Road, Rayleigh, SS6 8EB, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.fitzwimarc.com/
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: The FitzWimarc School ~ IT & Networks Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         72700000 - Computer network services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide IT & Networks services for The FitzWimarc School.
The FitzWimarc School is a mixed comprehensive of 1794 pupils and circa 231 teaching and support staff. It has served the town of Rayleigh for 90 years and has a long tradition of excellence in education. The school has consistently achieved examination results that have been well above national averages.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 683,193.82
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide IT & Networks services for The FitzWimarc School.
The FitzWimarc School is a mixed comprehensive of 1794 pupils and circa 231 teaching and support staff. It has served the town of Rayleigh for 90 years and has a long tradition of excellence in education. The school has consistently achieved examination results that have been well above national averages.
The School is within scope of the Department for Education School Rebuilding Programme and this transition shall take place within the period of this contract.
The School is looking for an IT service partner that can not only manage and support the IT network, both currently and in the future, but that also add value through proactive recommendations and enhancements that will support The FitzWimarc School’s strategy and growth. The aim is to support and enhance the current IT provision in school, both for academic and administrative purposes. Proven expertise in the proactive development of IT Systems in an Educational Environment is essential.
The selected service provider shall be:
•Fully conversant with evolving legislation regarding the provision of IT & Network Services in a Secondary School environment
•Required to evidence their Quality Assurance and Security Systems
•Required to evidence their proposed Key Performance Indicator measures for the contract
•Required to periodically present performance reporting and systems development recommendations to Governors
•Qualified to provide advice and support School IT & Network Services Hardware & Software Procurement activities
• Experienced in Network design in a Secondary School environment
The contract will provide onsite support, including maintenance, via the on-site technician and apprentice, located in school 5 days a week 52 weeks of the year.
Comprehensive off-site system support is required 24 hours a day, 7 days a week, and 365 days a year.
Maintenance and System Development activities shall be undertaken out with the 190 academic term-time days to minimise any disruption to pupil education and teaching activities.
The contract will commence on 1 August 2025 for an initial period of three years, ending 31 July 2028, with the opportunity to extend for a further period of up to two years at the discretion of the governing body.

The contract will provide Technical Management and on-site technicians, to the Schools ICT Infrastructure, including:
•Full server support and monitoring
•Fully Managed Helpdesk with Remote Support
•Full workstation support, software support, hardware support and repairs
•Staff, Governor’s and Student email accounts and access setup and management.
•Proactive contract management to ensure best value for money across all areas of management systems and utilities.
•MIS Support (including amongst other things Finance, CCTV and cashless catering systems)
•24/7/365 network monitoring with call out and emergency 24/7/365 contact
The contract will be monitored by Senior School Representatives.
After the initial consultation and evaluation by the new contractor, regular fortnightly meetings will be held with the on-site technician to discuss day to day issues and actions taken and scheduled.
TUPE will apply with regard to the (52-week contract) IT Technician and apprentice currently employed for the provision of network services
It is anticipated that the service provider will be available to train and coach staff, where needed, in the use of new hardware / software as it is introduced. There may be occasions where the technician is required to provide support in ICT classes. This will be planned and added in to the work schedule.
The projected cost of Network Services, including employment costs, for the current year is circa £124K

See SQ Document for more information

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a Contract Award Notice, this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-040864
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 19/05/2025

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Sweethaven Computers Limited, part of inTEC Group, 08905314
             Reedham House, 31 King Street West, Manchester, M3 2PJ, United Kingdom
             NUTS Code: UKD33
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 620,000          
         Total value of the contract/lot: 683,193.82
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=961229928
   VI.4) Procedures for review

      VI.4.1) Review body
          The FitzWimarc School
          The FitzWimarc School, Hockley Road, Rayleigh, SS6 8EB, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 24/06/2025