The Litmus Partnership: S4S Cluster 9 ~ Catering

UK-Wolverhampton: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Fallings Park Primary School
       Old Fallings Lane, Low Hill, Wolverhampton, WV10 8BN, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.fallingspark.org.uk
       NUTS Code: UKG39

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: S4S Cluster 9 ~ Catering            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: This tender process is a collaborative project, undertaken by The Litmus Partnership Ltd on behalf of Services4Schools (S4S). S4S are conducting a tender process for two Schools, known as Cluster 9. The successful Supplier will be required to provide catering services for the following two Schools within S4S Cluster 9: Fallings Park Primary School WV10 8BN, West Park Primary School WV1 4BE.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,429,016.283
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG39 - Wolverhampton
   
      Main site or place of performance:
      Wolverhampton
             

      II.2.4) Description of the procurement: This tender process is a collaborative project, undertaken by The Litmus Partnership Ltd on behalf of Services4Schools (S4S). S4S are conducting a tender process for two Schools, known as Cluster 9. The successful Supplier will be required to provide catering services for the following two Schools within S4S Cluster 9: 1.Fallings Park Primary School, Old Fallings Lane, Low Hill, Wolverhampton, WV10 8BN https://www.fallingspark.org.uk/ 2.West Park Primary School, Devon Road, Whitmore Reans. Wolverhampton, WV1 4BE https://www.westparkprimaryschool.co.uk/ The contract covers the scope for the provision of all catering services within the Schools, which is inclusive of all hospitality and free issue requirements. The duration of the contract being offered is for an initial three-year period commencing on 01 September 2023 and concluding on 31 August 2026, with the potential to then extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years. The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget. The Cluster is seeking a suitably experienced contractor who is able to evidence working with multiple Schools with varying requirements. The successful contractor will already have, or need to develop, a strong operational base within the West Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contractual term. The services are currently outsourced and TUPE is expected to apply. It is possible that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. Within all schools, the Cluster wishes to offer good wholesome healthy eating options within the menus which should be based on the use of fresh ingredients and bakery products sourced through a local supply chain. The Cluster also wishes to achieve as a result of this tender process; 1.The provision of a healthy, balanced menu that meets nutritional guidelines and is enjoyed by all users of the service. This menu should be inclusive of those with special dietary requirements. 2.An innovative and flexible menu that is in keeping with current food trends. Offering frequent themed menus and initiatives that support the curriculum and various school led activities, ensuring the food offer remains varied and enticing to its customers. 3.Experienced and proactive contract management to promote good levels of communication and engagement with each School, as well as provide forthcoming management information regarding the financial and operational performance of the catering provision. 4.Well-trained catering teams at each school, with a focus by the successful contractor on both craft training and customer service. 5.An effective marketing campaign that is suitable and appropriate for each school that should be promoted effectively to both pupils and parents alike. 6.Total transparency with accounts that are clear and easy to understand. 7.The development of an economically and environmentally sustainable service. To achieve overall value for money is an objective of this tender. However, please note that the Cluster is not obliged to accept the lowest price and the contract award will be in line with the marking matrix published within the tender specification where an overall focus will be given to food quality and innovation of the catering offer, as well the management support. See SQ document for further details.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-003248
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 06/07/2023

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Shire Services, 04811188
             The Food Enterprise Centre Vanguard Way, Shrewsbury, United Kingdom
             NUTS Code: UKG2
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 2,234,980          
         Total value of the contract/lot: 1,429,016.283
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=803239690

   VI.4) Procedures for review

      VI.4.1) Review body
          Fallings Park Primary School
          Wolverhampton, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 17/08/2023

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       West Park Primary School
       Devon Road, Whitmore Reans, Wolverhampton, WV1 4BE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.westparkprimaryschool.co.uk
       NUTS Code: UKG39